Talent.com
Executive Administrative Assistant
Executive Administrative AssistantKelly • Irvine, CA, US
[error_messages.no_longer_accepting]
Executive Administrative Assistant

Executive Administrative Assistant

Kelly • Irvine, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Executive Administrative Assistant – Hybrid | Irvine, CA | Kelly at Johnson & Johnson

Join a world-class team and take the next step in your career! Kelly, in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry.

Job Specifications

  • Job Type : Flexible between 20-40 hours per week.
  • Company : Kelly (Johnson & Johnson Assignment)
  • Location : Irvine, CA (Hybrid)
  • Pay Rate : $30.00 / hr
  • Shift : Flexible, within business hours 7a-4p preferred due to various teams in differing time zones
  • Assignment Length : 1 year (potential for extension)

Roles and Responsibilities

  • Coordinate event logistics and provide administrative support for meetings and workshops.
  • Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems).
  • Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events.
  • Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support.
  • Maintain office supply inventory, organize files, and manage office storage systems.
  • Support around POs, payment requisitions, PO issuing, and project number creation.
  • Occasionally greet vendors and visitors—ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings / events.
  • Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations.
  • Advise on healthcare compliance for expenses and events, including program / expense limits for healthcare providers.
  • Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions).

    • Qualifications & Skills

  • High School diploma or GED required.
  • 5+ years of office-based experience, including 2+ years as an Executive Assistant.
  • Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus.
  • Strong multitasking and organizational skills within a dynamic team setting.
  • Exceptional verbal & written communication and interpersonal abilities.
  • Professional, resourceful, self-starter with strong initiative, able to "own" issues until resolved.
  • Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins).
  • Familiarity with healthcare provider compliance and basic PO / program management
  • Experience working in a fast-paced, cross-functional business environment

    • Ideal Candidate

  • Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth.
  • Comfortable engaging with guests and office staff, and able to manage quick event turnaround.

    • Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting—and are ready to anticipate needs and drive results—you'll fit right in!

    Ready to discover what's next? Apply today and let Kelly connect you to your future!

    [job_alerts.create_a_job]

    Executive Administrative Assistant • Irvine, CA, US

    [internal_linking.similar_jobs]
    Physician Administrative / CEO - Competitive Salary

    Physician Administrative / CEO - Competitive Salary

    Vivo HealthStaff • Pomona, CA, US
    [job_card.full_time]
    Vivo HealthStaff is searching for Primary Care Physicians for a multi-specialty medical group based in Pomona, CA.What you'll be working on : . Operational and Strategic Initiative (Enrollment Gro...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Adriana's • Irvine, CA, United States
    [job_card.full_time]
    Direct message the job poster from Adriana's.We’re hiring a strong and reliable Executive Assistant to work with a business coach and entrepreneur who runs multiple companies and coaches high‑level...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant

    Executive Assistant

    Fortive • Irvine, California, USA
    [job_card.full_time]
    Irvine CA On-site 5 days / week.At Advanced Sterilization Products (ASP) we believe administrative professionals are strategic partners who drive efficiency foster collaboration and help leaders sta...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant

    Executive Assistant

    International Association of Plumbing & • Ontario, CA, US
    [job_card.full_time]
    Join a Mission-Driven Organization Making a Global Impact.International Association of Plumbing & Mechanical Officials (IAPMO®). We drive innovation and advance modern sanitation methods wor...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant to the CEO - Ultra-Exclusive Family Office (Irvine, CA)

    Executive Assistant to the CEO - Ultra-Exclusive Family Office (Irvine, CA)

    Alliance Resource Group • Irvine, CA, US
    [job_card.full_time]
    What Makes This Role Exceptional.This is far more than standard executive support—it's strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Executive Personal Assistant (Full-Time & Part-Time)

    Remote Executive Personal Assistant (Full-Time & Part-Time)

    GOLD GATE • Ontario, California
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Remote – Accepting applicants across the United States.Full-Time : $24 – $32 per hour (based on experience).Part-Time : $18 – $25 per hour. We are seeking a highly organized, proacti...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant / Marketing Associate

    Executive Assistant / Marketing Associate

    UFORCE FITNESS • Mission Viejo, CA, US
    [job_card.full_time]
    We are seeking a highly organized and motivated professional to support the CEO in both marketing and executive functions. This dual role involves shadowing the CEO, documenting meetings and key ini...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Virtual Administrative Assistant

    Virtual Administrative Assistant

    TradeJobsWorkforce • 92606 Irvine, CA, US
    [job_card.full_time]
    As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including : provide administrative support remotely. Duties and responsibilities can change...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Assistant

    Executive Assistant

    Club Pilates - Corporate • Irvine, CA, US
    [job_card.full_time]
    Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries. Class formats target a wide range of clients’ nee...[show_more]
    [last_updated.last_updated_30] • [promoted]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    MarSell Wellness Center • Pomona, CA, US
    [job_card.full_time]
    The Administrative Assistant answer inquiries and provide information to the public, customers, visitors, and other interested parties about activities conducted at establishment and location of de...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Business Development & Administrative Assistant

    Business Development & Administrative Assistant

    Kikiktagruk Inupiat Corporation • Aliso Viejo, CA, US
    [job_card.part_time]
    Business Development & Administrative Assistant.Midnight Sun Federal Construction is seeking a Business Development & Administrative Assistant in Aliso Viejo, California.This part-time posi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Vaco by Highspring • Irvine, CA, US
    [job_card.full_time]
    Our long-term client, a well-established and respected organization, is seeking a detail-oriented and proactive .This role is ideal for someone who thrives in a fast-paced environment, enjoys suppo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Assistant

    Executive Assistant

    Primoris Usa • Irvine, California, USA
    [job_card.full_time]
    Primoris Gas Operations which consist of companies such as Q3 Contracting ARB Primoris Distribution Services Snelson and Pipejacking Trenchless has over 60 years of experience working in the natura...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant

    Executive Assistant

    ARB, Inc • Irvine, CA, US
    [job_card.full_time]
    Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the n...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Temporary Executive Administrative Coordinator

    Temporary Executive Administrative Coordinator

    University of California - Irvine • Irvine, CA, United States
    [job_card.part_time] +1
    Association of American Universities and is ranked among the nation's top 10 public universities by U.The campus has produced five Nobel laureates and is known for its academic achievement, premier...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Johnny Allen Tennis • Chino, California, USA
    [job_card.part_time]
    This role supports the core operations of a growing sports-focused business.The ideal candidate is someone who naturally keeps things organized thinks several steps ahead and notices small details ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Robert Half • Irvine, CA, US
    [job_card.full_time]
    We are looking for an Administrative Assistant to join our team in Irvine, California.This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work e...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Assistant

    Executive Assistant

    Western Digital • Irvine, California, USA
    [job_card.full_time]
    We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Securities and Corporate Governa...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]