Talent.com
Entry-Level Office Manager Admin, NYC
Entry-Level Office Manager Admin, NYCNIGHTSEA INC • New York, NY, US
[error_messages.no_longer_accepting]
Entry-Level Office Manager Admin, NYC

Entry-Level Office Manager Admin, NYC

NIGHTSEA INC • New York, NY, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Location : New York City

Responsibilities :

  • Office & Administrative Management

Manage daily administrative operations of the New York office to ensure an organized and efficient workplace

  • Oversee office supplies, equipment, and sample management, including purchasing, tracking, and inventory control
  • Coordinate with building management, cleaning services, and external vendors
  • Compliance & Documentation Support (Key Focus)

    • Provide daily documentation and administrative support to the Chief Compliance Officer (CCO)

  • Organize, maintain, and update internal compliance documents, policies, and administrative records
  • Assist in preparing documentation for compliance reviews, internal audits, or regulatory requests
  • Ensure all documents are accurate, well-organized, properly version-controlled, and traceable
  • HR Administrative Support

    • Support the HR Manager with daily HR administrative tasks, including employee files and onboarding / offboarding documentation

  • Maintain employee records in a confidential, accurate, and compliant manner
  • Assist with preparing internal HR communications, forms, and basic reports
  • Financial & Invoice Administration

    • Collect, review, organize, and archive office-related invoices, including rent, office expenses, and service fees

  • Assist with basic expense tracking, reimbursement documentation, and administrative reconciliation
  • Additional Support

    • Assist with meeting coordination, preparation of materials, and meeting minutes

  • Perform other administrative and support tasks as required by management

    • Qualifications :

  • Bachelor’s degree or above, preferably in Finance, Law, Literature, Business Administration, or IT-related fields
  • Experience in office administration, compliance support, or HR administration is preferred
  • Hands-on experience with document management, compliance support, or internal processes is a strong plus
  • Strong attention to detail with excellent documentation and organizational skills
  • Ability to manage confidential files and sensitive information with discretion
  • Strong time management skills and the ability to handle multiple tasks
  • Good written and verbal communication skills in English; bilingual in Chinese is required .
  • This position is fully onsite in the New York office
  • Flexibility to support company compliance and operational needs.

    • Benefits / Perks :

  • Healthcare Insurance (Medical, Dental, Vision)
  • 401(k) Matching
  • Paid Holidays
  • PTO
    • [job_alerts.create_a_job]

    EntryLevel Office Manager Admin NYC • New York, NY, US

    [internal_linking.similar_jobs]
    Manager of Offices / Workplace Strategy and Operations (Long Island, NY)

    Manager of Offices / Workplace Strategy and Operations (Long Island, NY)

    FREEDOM CARE, LLC • New York, NY, United States
    [job_card.full_time]
    Started in 2016, FreedomCare is a Healthcare company that is innovating and revolutionizing the way home care is delivered. We bring dignity and support to patients needing care in their homes and t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Entry-Level Associate

    Entry-Level Associate

    TradeJobsWorkforce • 10034 New York, NY, US
    [job_card.full_time]
    Make an impact in the role of Entry-Level Associate to maintain accurate records and documentation, assist with organizing, stocking, and general upkeep, and gain knowledge of company offerings to ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager

    Office Manager

    PAC Plumbing, Heating, & A / C • Staten Island, NY, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Office Manager Are you looking for a rewarding career with one of the best local companies in the plumbing and HVAC industry?. You’re in the right place!.At PAC Plumbing, Heating, & A / C, w...[show_more]
    [last_updated.last_updated_30]
    Office Manager

    Office Manager

    Floor Coverings International • Corona, NY, US
    [job_card.full_time]
    Floor Coverings International is the #1 mobile flooring company in North America.With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get p...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Entry Level Office Sales Assistant

    Entry Level Office Sales Assistant

    Optima Executives • North Bergen, NJ, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job description • •FULL TIME / IN PERSON • • Vivacity Management is looking for an entry level office sales assistant to join our team in our New Jersey office. This person will work to sup...[show_more]
    [last_updated.last_updated_30]
    Entry Level Accountant

    Entry Level Accountant

    VirtualVocations • Yonkers, New York, United States
    [job_card.full_time]
    A company is looking for an Entry Level Accountant.Key Responsibilities Maintaining financial records in accordance with GAAP and organizational standards Creating reports on financial performan...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Manager

    Office Manager

    Good Apple • New York, NY, US
    [job_card.full_time]
    Office Manager - New York City.Good Apple is a highly specialized media and measurement agency.We develop impactful, people-first paid media strategies for brands that care to make a difference in ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sales Office Manager

    Sales Office Manager

    Weichert, Realtors • Rumson, NJ, US
    [job_card.full_time]
    Weichert, Realtors is currently looking for a Sales Manager for our Rumson, NJ office.The Sales Manager is responsible for motivating and leading a team of real estate sales associates in their off...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Entry-Level Financial Advisor

    Entry-Level Financial Advisor

    Career Headhunter • Ridgewood, NJ, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Entry-Level Financial Advisor – Remote / Hybrid Wisepath • OneLegacy Financial Group Launch Your Career with Fortune-500-Level Support Uncapped Earnings – Base draw plus commissio...[show_more]
    [last_updated.last_updated_variable_days]
    Entry Level Management

    Entry Level Management

    Interview Hunters • New York, NY, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    We are looking for a representative to join our team.This person will operate as the lead on all critical business accounts. The focus of this vital role is to manage the relationship with the clien...[show_more]
    [last_updated.last_updated_30]
    Office Experience Manager NY

    Office Experience Manager NY

    Lightricks • New York City, New York, USA
    [job_card.full_time]
    Lightricks is an AI-first company creating next-generation content creation technology for businesses enterprises and studios with a mission to bridge the gap between imagination and creation.At ou...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Julie Vos • New York, NY, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    About the Job The Office Manager will play a central role in ensuring our NYC office runs efficiently and supports a positive, productive work environment. This role will manage office operations, s...[show_more]
    [last_updated.last_updated_variable_days]
    Office Manager for the Division of Code Enforcement (DCE)

    Office Manager for the Division of Code Enforcement (DCE)

    City of New York • New York City, New York, USA
    [job_card.full_time]
    The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the citys housing and diversity and strength in the citys neighborhoods because every New Yorker des...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Experience Manager - New York. NY

    Office Experience Manager - New York. NY

    Capsule • New York, New York, United States, 10001
    [job_card.full_time]
    Office Experience Manager - New York.Capsule is a new kind of pharmacy.One that is smarter, friendlier, faster, and hand-delivers your medication, same-day, for free. We have a national presence and...[show_more]
    [last_updated.last_updated_variable_days]
    Office Operations Manager

    Office Operations Manager

    EliseAI • New York City, New York, USA
    [job_card.full_time]
    At EliseAI were improving the industries that matter most : housing and healthcare.Everyone needs a place to live and access to quality healthcare yet both are often harder to secure than they shoul...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Bitfarms, Ltd. • New York, NY, US
    [job_card.full_time]
    The Office Manager is responsible for ensuring the smooth, professional, and efficient day-to-day operations within one or more corporate offices. This role supports employees, leadership, and execu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Entry-Level Engineer

    Entry-Level Engineer

    VirtualVocations • Yonkers, New York, United States
    [job_card.full_time]
    A company is looking for an Associate Engineer.Key Responsibilities Collaborate with a team to solve complex problems Learn project processes and products to meet customer demands Participate i...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    The Factory NYC • Brooklyn, NY, US
    [job_card.full_time]
    The Factory NYC is a leading custom fabrication company specializing in innovative solutions for a variety of industries, including events, retail, art, architecture, and other related industries.W...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]