Executive Assistant

C3Aero is at the forefront of delivering secure, AI-driven connectivity solutions for aerospace, industrial, and enterprise clients, and we’re seeking an Executive Assistant to provide exceptional support to our leadership team.

In this vital role, you’ll ensure seamless daily operations by managing schedules, communications, and critical projects with precision and professionalism.

You’ll serve as a trusted partner to our executives, handling sensitive information and facilitating cross-team coordination to keep our fast-paced organization on track.

This is an outstanding opportunity for a highly organized, proactive professional to make a meaningful impact at a company shaping the future of secure technology.   Key Responsibilities   Manage executive calendars, scheduling meetings, appointments, and travel arrangements with efficiency and foresight.

Prepare and organize meeting materials, including agendas, presentations, and detailed reports for internal and external stakeholders.

Facilitate clear and timely communication across teams, ensuring follow-ups and action items are tracked and completed.

Handle confidential documents and sensitive information with the utmost discretion and professionalism.

Support leadership with special projects, including research, event planning, and cross-functional initiatives.

Streamline administrative processes to enhance efficiency and support leadership in achieving strategic goals.

Maintain accurate records and documentation using digital tools to ensure accessibility and organization.   Qualifications & Requirements   Bachelor’s degree in business administration, communications, or equivalent professional experience. 3+ years of experience providing administrative support to executives or senior leadership teams.

Exceptional organizational skills, with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.

Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and project management tools (e.g., Asana, Trello, or similar).

Outstanding written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.

Proven ability to handle confidential information with integrity and sound judgment.

Adaptability and resourcefulness in solving problems and anticipating leadership needs.   Preferred Qualifications   Experience supporting executives in a technology, aerospace, or high-growth company.

Familiarity with CRM systems (e.g., Salesforce) or enterprise communication platforms (e.g., Slack).

Background in coordinating complex travel itineraries or high-profile events.

Exposure to project management methodologies or process improvement initiatives.   What We Offer   C3Aero fosters a collaborative, innovative culture where your contributions directly support our mission to deliver cutting-edge technology solutions.

We offer competitive compensation, comprehensive benefits, and flexible work options to support your professional and personal growth.

Join our team to work alongside passionate professionals and play a key role in driving our success in a rapidly evolving industry.

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