Accounts Payable Specialist

Accounts Payable Specialist

As an Accounts Payable Specialist, you'll be at the heart of our financial operations, ensuring every invoice and payment flows smoothly. Your day begins with managing and processing incoming invoices, verifying accuracy, applying the correct coding, and obtaining necessary approvals. Each task ensures our financial records remain precise and up-to-date.

You'll also maintain and update vendor records, reconcile accounts, and proactively resolve discrepancies to keep our accounts in top shape. Your keen attention to detail and organizational skills will play a pivotal role in addressing issues swiftly and supporting the team with financial reporting and analysis related to accounts payable activities. Proficiency in accounting software is key, as it enables you to streamline processes and focus on high-value tasks.

Responsibilities :

• Process invoices and route for approval
• Confirm subcontractor insurance is current and contracts are signed
• Handle inquiries on payment status and escalate urgent or overdue invoices as needed
• Ensure proper documentation, approval, coding, and vendor setup for each invoice
• Process payments via check or ACH as requested
• Log problem invoices and route for resolution
• Contact vendors about checks outstanding for over 60 days
• Reconcile vendor account statements
• Review and follow up on invoices over 120 days old
• Process and manage subcontractor lien releases

Experience & Education :

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization. Third party resume submissions are not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.