Human Resources Specialist (Benefits)

Employee Benefits Division Position

The current vacancy is within the Benefits Division.

Minimum requirements include :

High school diploma or equivalent . An evaluation of foreign high school diploma may be required.

Three (3) years of progressively responsible experience in administrative areas of human resources management functions to include employee benefits.

Extensive customer service contact work.

Strong communication skills , verbal and written; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

Proficiency in word processing and spreadsheet applications , filing and records management systems, and other office procedures and terminology.

Possession and maintenance of a valid Florida driver's license throughout employment without restrictions that may affect job performance.

Will require the ability to function as a notary public (notary course will be provided upon successful completion of the probationary period).

Report to work in accordance with their schedule and use leave in accordance with policy.

An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented on the application for consideration.

The purpose of the position is to perform specialized technical and administrative support work in one of the functional areas of the Bureau of Human Resources. Areas may include : Selection and Assessment, Recruitment, Benefits, Classification and Compensation, Equal Employment Opportunity (EEO) or Workers' Compensation.

Employees in this classification perform routine to moderately complex support duties in the administration of human resources programs to include : applicant processing, employee compensation, benefits administration, workers' compensation, and record keeping.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Reviews forms for the purpose of verifying for completion, qualifications, and eligibility.

Compiles, prepares, and maintains files, information and other documents to include : ninety (90) day notices, service awards, etc.

Utilizes, accesses, and retrieves information in Human Resources Information Systems (HRIS), including updating applicant processing and / or maintenance of employee personnel / payroll records, workers' compensation records and benefits records.

Schedules programs to such as fitness for duty, new hire orientation, etc.

Verifies information prior to mailings concerning all phases of various human resources programs; inputs information into HRIS; validates output.

Completes documentation and paperwork to include new hire orientation packages, personnel / payroll, and assignment of employee number.

Coordinates new hire orientation, providing various information concerning employment policies, procedures, and probationary periods, benefits programs, the Florida Retirement System, FDLE, and applicable federal laws.

Functions in a reception capacity for the purpose of greeting applicants, employees, and other visitors, receiving and responding to telephone inquiries, directing persons to appropriate entities or departments, and providing information.

Processes various personnel, workers' compensation and benefits transactions, including but not necessarily limited to, hires, transfers, promotions, demotions, reclassifications, separations, salary adjustments, and collective bargaining agreement amendments.

Processes administrative forms to ensure compliance with established laws and regulations and agency policies and procedures.

Maintains applicant and employee personnel files.

Ensures the security, integrity, and confidentiality of all applicant, employee personnel, workers' compensation records and benefits records processed and / or accessed in accordance with agency policy and established state and federal regulations concerning employee rights and protections.

Prepares various activity and production records, personnel forms and similar documents using various Microsoft office computer programs.

Researches and resolves questions and / or concerns; provides recommendation to administrative supervisor on available options for resolving such.

Compiles, reviews, records and reconciles transactions for adjustments, billing statements, reimbursements, receipts and payments; files reports according to policies, procedures, and other applicable guidelines.

Applies bookkeeping principles to the maintenance of complex personnel / payroll, workers' compensation and benefits records; posts data to personnel / payroll and benefits records.

Makes arithmetic computations and tabulations rapidly and accurately.

Maintains current knowledge of trends and developments in Human Resources Administration for application to function(s) under charge i.e. COBRA, FMLA, Section 125, public records law, workers' compensation, ADA, FLSA, and EEO.

Takes telephone inquiries and complaints, ascertaining the nature of the call, and providing personal assistance or directing such to the appropriate entity.

Coordinates and prepares facilities / areas for scheduled events to include materials, room assignment, equipment, proctors and participating personnel.

Performs other administrative support duties, i.e., opening and distributing mail, copying and distributing information, filing, ordering and inventorying supplies, and departmental payroll processing.

Assists administrative supervisor in conducting surveys, studies, and research projects.

Performs related administrative support tasks according to the direction and discretion of administrative supervisor.

May operate an agency vehicle to carry out functions to include unemployment compensation hearings, roll call presentations, etc.

Functions as a notary public when applicable.

Essential functions specific to Employee Benefits Division include :

Conduct new hire orientation.

Process employee benefit enrollments, changes and cancellations.

Review submitted documentation for accuracy and ensure compliance.

Proficiency in billing reconciliations and auditing.

Knowledge of FMLA requirements and administration.

Knowledge of COBRA requirements and administration.

Demonstrated proficiency in Microsoft Office, Word and Excel, On-Base, Workday.

Adapt quickly to changes as needed, while maintaining attention to detail.

Work in a fast-paced, team-oriented environment and completing multiple tasks to meet deadlines.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks.

The Broward Sheriff's Office values the contributions of its sworn / certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.

Here's a sampling of typical employee benefits :

• Medical Insurance : Various plans including Open Access options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered
• Domestic Partner coverage : Medical, dental and vision coverage is offered
• Life Insurance : One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available
• Dental Insurance : Three plans (DMO, PPO and Indemnity) are available on a pre-tax basis
• Line of Duty benefits
• Vision Care Insurance : 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).
• Voluntary Long and Short-Term Disability
• Voluntary Long Term Care Insurance
• Voluntary Critical Illness Insurance
• Retirement plan under the Florida Retirement System
• Deferred Compensation Programs available (Employee contribution)
• Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days
• Sick leave pool and donated leave program
• 24-hour fitness center
• Employee Assistance Program, on-site and through medical insurance
• Wellness programs including health screenings for blood pressure, cholesterol, etc.
• Florida Prepaid College Program payroll deduction program
• On-site insurance representatives for medical, dental and vision programs
• Voluntary Legal aid discount program
• Flu and Hepatitis B vaccines at no charge

The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed