Administrative Coordinator

Centerforce

5204 Solberg Dr. SW

Lakewood, WA, 98499

Job Title : Administrative Coordinator

FLSA Status : Hourly

Supervisor's Title : Director of Finance & Admin

Dept : Administration

Summary : The Administrative Coordinator position is designed to provide administrative support to the Executive Director which would include general admin and office tasks, accounting assistance such as AR / AP filing, data entry of accounts payable, record checks in log and invoice DVR / IL. This individual would also provide HR duties to include recruitment, posting positions, onboarding, setting up files and other duties set forth below.

Essential Duties and Responsibilities : Includes the following and other duties may be assigned.

• Uphold and honor the Mission, Vision and Core Values of Centerforce.
• Provide the highest quality of service to all customers and staff associated with Centerforce.
• Responsible for opening (8 : 00 am) and closing the office (4 : 00 pm) and being the onsite contact for staff.
• Assist with new employee recruitment, scheduling of interviews, hiring, initial agency orientation, onboarding and orientation. Assure all required paperwork is completed, employee personnel file development, as well as to manage databases for personnel files to ensure compliance.
• Manage database for employee information, including attendance records.
• Maintain isolved employee time and workforce management and information system.
• Provide administrative support to the Senior Management Team with activities such as typing, filing, mailing, database management, managing compliance, and record keeping.
• Monitor the receptionist desk for customers / visitors, mail / postage (take outgoing mail to mailbox at the end of the day), process incoming mail and distribute to correct persons, deliveries and order office supplies as requested.
• Serve as contact person for copier and technology contracts.
• Complete charitable solicitations, gambling license, SAM's business license reports / licensing annually.
• Assist with year-end audit tasks as requested by our independent audit firm to include County, L & I, CARF, and other site reviews as assigned.
• Assist with county site reviews and CARF accreditation preparation.
• Coordinate all staff meetings & training sessions.
• Serve as Health & Safety Committee Coordinator to include, but not limited to :

Coordinate & document Safety Committee meetings

Create new employees

Coordinate employee meetings.

Birthday / anniversary cards

Required Competencies :

Education and Experience :

At a minimum, this individual needs a high school diploma, GED and a minimum of two years paid work experience in an office setting with general office tasks and increasing responsibilities. This individual must also excel in the use of computers and have great communication skills to include proven customer service skills. Additionally, college coursework or certifications in business, or administrative assisting is strongly preferred.

Physical Requirements

Rarely

(0-12%)

Occasionally

(12-33%)

Frequently

(24-66%)

Regularly

(67-100%)

Seeing : Must be able to read reports & use a computer.

Hearing : Must be able to hear well enough to communicate with workers & others

Standing / Walking

Climbing / Stooping

Kneeling

Lifting / Pulling

Pushing

Fingering / Grasping

Feeling : must be able to write, type & use phone system

W orking Conditions : Office working conditions. May include community activities with the possibility of adverse weather conditions. Deadlines based on funders billing requirements. Flexibility in schedule with evenings and weekends a possibility.

Note : The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment, as Centerforce is an AT WILL employer, and these requirements are subject to change at the discretion of the employer.