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Grant Administrator
Grant AdministratorUniversity of Miami • Miami, FL, US
Grant Administrator

Grant Administrator

University of Miami • Miami, FL, US
[job_card.30_days_ago]
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  • [job_card.full_time]
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Grant Administrator

The Grant Administrator will play a critical role in supporting the Office of Sponsored Programs by assisting with administrative and operational tasks associated with grant funding. This individual will assist the Manager of Sponsored Programs in pre-award and post-award activities, ensuring compliance with institutional policies, sponsor guidelines, and federal regulations. The ideal candidate is highly organized, detail-oriented, and capable of effectively collaborating with faculty, staff, and external stakeholders to facilitate successful grant management.

Key Responsibilities

Pre-Award Administration

  • Assist in identifying funding opportunities that align with departmental priorities.
  • Support the preparation and submission of grant proposals, including budgets, justifications, and required documentation.
  • Coordinate with faculty and other stakeholders to gather information and meet deadlines for proposal submissions.
  • Ensure proposals comply with sponsor guidelines, university policies, and applicable regulations.
  • Maintain accurate records of all submissions and provide regular updates on proposal status.

Post-Award Administration

  • Assist in managing awarded grants, including budget monitoring, expenditure tracking, and compliance with sponsor requirements.
  • Prepare financial reports and other documentation for grant sponsors and principal investigators as needed.
  • Serve as a point of contact for faculty and staff regarding questions on grant spending, reporting, and compliance.
  • Coordinate with internal departments (e.g., Business office, ORA, etc) to ensure proper allocation and use of grant funds.
  • Monitor project timelines and ensure all reporting and deliverable deadlines are met.

    • Compliance and Policy Adherence

  • Maintain up-to-date knowledge of sponsor regulations, including federal and non-federal funding guidelines.
  • Ensure compliance with institutional policies, including effort reporting, cost-sharing, and allowable costs.
  • Support audits by preparing necessary documentation and addressing auditor inquiries.

    • Administrative Support

  • Develop and maintain tools and resources to streamline grant processes.
  • Create and update grant records in UM systems or other grant management software.
  • Organize training sessions and workshops for faculty and staff on grant-related topics.
  • Provide clerical support for grant meetings, including scheduling, note-taking, and follow-ups.

    • Qualifications

    Education and Experience

    Bachelor's degree required, preferably in business administration, public administration, accounting, or a related field. A minimum of two+ years of experience in grant administration or a related field, with knowledge of both pre-award and post-award processes. Experience in higher education or research administration preferred.

    Skills and Competencies

  • Excellent organizational and project management skills with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in financial and administrative work. Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work collaboratively with diverse teams in a fast-paced environment.
  • Strong proficiency in Microsoft Excel.

    • Working Conditions

    This position is primarily office-based with some flexibility for remote work as approved. May occasionally require extended / weekend hours to meet deadlines.

    The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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