Budget Analyst / Program Coordinator (Temporary)

About the Position

Please Note : Review of applications will begin on January 7, 2026.

This position is temporary through June 30, 2026, with the possibility of reappointment.

The Institute for STEM Education at CSU East Bay advances STEM (Science, Technology, Engineering, Mathematics) teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives.

This position will coordinate operations for grant-funded programs and provide administrative and budget support for the affiliated faculty. This includes assisting with program management, grant and sub-award management, and management of financial processes. This role will support the daily administrative and budget needs including general clerical tasks such as phone and email correspondence, file management, and other office functions. In addition, this role will be responsible for division compliance with all policies, procedures, and regulations as it pertains to funds and their accounting, expenditure, reconciliation, and reporting.

Responsibilities

Budget Support

As a primary responsibility, this role oversees all project funds, ensuring proper fund use and compliance with applicable policies, procedures, and regulations. The role serves as a resource for the Institute Director and Principal Investigators (PIs) on supported projects in fiscal matters including budget and planning.

Some examples of specific responsibilities in this area include, but are not limited to :

• Spending projections
• Monthly reconciliation
• Vendor set up
• Invoice processing
• Release time
• Additional Compensation (2403)
• Subcontract monitoring
• Re-budgeting

Administrative Support

As a primary responsibility, the ISE Program Coordinator completes administrative tasks. The Program Coordinator will ensure timely completion of all administrative tasks including requisitions, scholarships, purchase orders, stipends, payments, procurement card, and travel.

Some specific examples in this area include but are not limited to :

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and / or equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills and Knowledge

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to : criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and / or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.