Administrative Assistant / Material Certifications Specialist

Position Summary :

As an Administrative Assistant / Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team.

Duties and Responsibilities :

• Provide general administrative support to various departments within the company.
• Prepare and edit reports, documents, and correspondence.
• Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel.
• Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed.
• Answer and direct phone calls and emails, taking messages and responding to routine inquiries.
• Collaborate with team members to ensure effective email and phone communication.
• Oversee the collection and organization of material certifications for all incoming materials and products.
• Ensure all material certifications are accurate, complete, and comply with industry standards and regulations.
• Maintain a digital and physical filing system for material certifications and related documentation.
• Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies.
• Accurately input data into databases and maintain updated records related to materials, certifications, and inventory.
• Generate reports summarizing certification data for internal and external stakeholders.
• Stay current with industry regulations and standards related to materials and certifications.
• Assist in audits and inspections to ensure compliance with quality control and material certification requirements.

Education and Experience Required :

Preferred Education, Experience, and Skills

Physical Requirements : Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation :