Business Office Assistant

Job Description

POSITION SUMMARY :

The Business Office Assistant provides essential administrative and operational support to Ford, Powell & Carson Architects and Planners, Inc. (FPC). This role ensures smooth day-to-day office operations, supports project and financial processes, and contributes to maintaining an efficient, professional, and collaborative workplace. The ideal candidate is organized, detail-oriented, and proactive, with the ability to balance clerical responsibilities, event coordination, and project support in a dynamic architectural environment.

KNOWLEDGE AND EXPERIENCE REQUIREMENTS :

• 1-3 years of administrative, office or clerical experience.
• Professional Services Environment Preferred
• Attention to detail and quality of work
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP / CRM systems a plus.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, approachable, and proactive demeanor.
• Appreciation for FPC’s history, our local community, historic preservation, and sustainability
• In office hours are Monday through Friday, 8 : 30AM to 5 : 30PM

KEY RESPONSIBILITIES :

Office Administration & Reception

Event & Meeting Coordination

Project & Design Support

Business Office & Financial Support

Facilities & IT Support

HR & Policy Support

FIRM

MENTORSHIP

PROFESSIONAL DEVELOPMENT

WHY YOU’LL LOVE WORKING HERE

FPC is committed to fostering a diverse, equitable, and inclusive workplace. We value the unique perspectives and experiences of our team members and strive to create an environment where everyone can thrive.