Administrative Assistant

Description

Your Team

The Administrative Assistant provides high-level administrative, organizational, and project coordination support to executives and team members. The role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can manage multiple priorities with professionalism and discretion.

Your Key Deliverables

Administrative & Office Management (50%)

Manage calendars, schedule meetings (including Teams), and coordinate travel arrangements.

Greet visitors, answer and screen calls, and handle incoming / outgoing mail and FedEx.

Order and maintain office and kitchen supplies; oversee presentation and functionality of office space.

Manage office equipment leases (copiers, water service, shredding service, etc.).

Maintain electronic filing systems for plans, plats, permits, and general documents.

Prepare meeting agendas, take minutes, and follow up on action items.

Support preparation of business plans, PowerPoint presentations, and internal / external communications. Coordinate updates and distribute deliverables.

Assist with expense reports and professional organization memberships.

Coordinate logistics for in-person meetings, including meals, reservations, and transportation.

Project Coordination & Reporting (40%)

Prepare and distribute monthly project updates and reports.

Support LakePointe and Tehaleh project meetings : maintain agendas, track permits, update schedules, and distribute notes.

Draft and edit documents including monthly reports, annual reports, business plans, and Major Decision memos.

Maintain trackers for permits, dirt import, and PSE refunds.

Generate bond requests; track all bonds and releases.

Support contract requests, check requests.

Coordinate semi-annual JV and business plan meetings, ensuring stakeholder input and updates.

Builder Sales & Contract Coordination (10%)

Review, edit and route Request for Offer packages.

Coordinate feasibility information.

Input builder contract terms into management systems.

Must Haves

Exceptional written and verbal communication skills.

Highly organized with strong attention to detail.

Ability to prioritize tasks and manage time effectively.

Proactive, self-starter with sound judgment and discretion.

High ethical standards and ability to handle sensitive information.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Nice to Haves

Bachelor’s Degree

Familiarity with Microsoft Project, Google Earth, InDesign, and Smartsheet

Your Opportunity - US

We are proud to offer our employees what they value most :

• Competitive compensation with a salary range of $55,500 - $75,000 per annum, plus a 10% Short Term Incentive target
• Excellent extended medical, dental and vision benefits beginning day 1
• 401(k) matching, vesting begins day 1
• Career development programs
• Charitable donation matching
• Paid Volunteer Hours
• Paid parental leave
• Family planning assistance including IVF, surrogacy and adoptions options
• Wellness and mental health resources
• Pet insurance offering
• A culture based on our values of Passion, Integrity and Community

#BRP

#LI-KW1

Brookfield Residential participates in the to confirm the eligibility of candidates to work in the United States.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.