Talent.com
Executive Administrative Assistant
Executive Administrative AssistantAdtran • Huntsville, AL, US
serp_jobs.error_messages.no_longer_accepting
Executive Administrative Assistant

Executive Administrative Assistant

Adtran • Huntsville, AL, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant To The Executive Team

The Executive Assistant to the Executive Team is tasked with optimizing the Executive Team's daily global business operations by efficiently managing administrative responsibilities. This role demands a high level of professionalism and diplomacy in interactions with a wide array of stakeholders, including but not limited to company officers, department managers, external executives, customers, vendors, employees, community leaders, and legal counsel.

Key Attributes :

  • Problem solver. Being able to solve problems through critical and analytical thinking for decisive action.
  • Team player. Have team-oriented experience and approach.
  • Responsive. Represent the company and the Executive Team in a positive light through great follow-through skills and sound judgment.
  • Organized. Manage the incredibly complicated schedules of the Executive Team, which means planning meetings and all travel details. A high level of organization is necessary to weave meetings and travel into the rest of the daily schedule of duties.
  • Planner. Excellent time management skills; proven ability to meet deadlines.
  • Discrete. Demonstrate ability and temperament to work with sensitive materials and information, some that could have significant legal or operational impact if mishandled.
  • Service focus. Dedicated to meeting the Executive Team's needs by maintaining effective relationships with interested parties.
  • Self-motivated. The Executive Assistant must anticipate needs and spot problems that need solving and work that must be completed before being told to do it.
  • Assertive. Navigate challenging situations effectively and professionally.
  • Growth-minded. Must be able to accept feedback and not be afraid of a misstep knowing that being in a constant state of learning and pursuing excellence is more important than avoiding failure.
  • Adaptable. Be able to adapt to a changing landscape. Travel plans change, meetings fall through, information is needed yesterday. At that high level, they must be ready to shift gears or make quick decisions if a situation calls for it.
  • Accessible and Flexible. Adtran is a global company. Be responsive to emails / texts / phone calls within various time zones. Accommodate flexible hours as dictated by the needs of business for projects and meetings.
  • Professional. Professional demeanor, in all interactions and in both appearance and communication.
  • Committed to excellence. Perform duties at the highest level possible on a consistent basis.

Daily Responsibilities :

  • Scheduling. Manage the Executive Team's calendars, schedule and prepare for meetings, and coordinate travel.
  • Event and Meeting Planning. Plan and organize events such as meetings, conferences, training events, speaking engagements, business dinners, etc., including preparing all information, taking notes, and conducting follow-up as needed.
  • Reports. Including expense reports as well as reports the Executive Team needs to stay on top of information required to do his / her job.
  • Administration and Office Management. Includes everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included.
  • Communication. Responding to email and managing the Executive Team's inboxes. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Technical skills. Able to use (or quickly learn to use) the various tools necessary for document creation, file management, meetings, communication, and archiving.
  • Support. Serve as back-up to the Executive / Personal Assistant to the CEO.
  • Other duties. Complete ad hoc projects as assigned.

    • Qualifications :

  • Bachelor's degree in business administration or relevant field
  • 8-12 years of executive administrative support at a C-level
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook)
  • Must possess exemplary verbal and written communication skills
  • Ability to work autonomously with a comprehensive level of organization to efficiently manage all scheduling, documentation, and meeting requirements of the executive staff
  • Ability to handle sensitive information with the utmost confidentiality and discretion
    • serp_jobs.job_alerts.create_a_job

    Executive Administrative Assistant • Huntsville, AL, US

    Job_description.internal_linking.related_jobs
    Administrative Assistant

    Administrative Assistant

    Professional Financial Services • Huntsville, AL, US
    serp_jobs.job_card.full_time
    Do you take pride in having exceptional communication and decision-making skills? Are you comfortable providing noteworthy customer service and building relationships along the way?.Your skills cou...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Work from Home / Online Opportunity - Part-time with Flexible Scheduling & No Experience Necessary!

    Work from Home / Online Opportunity - Part-time with Flexible Scheduling & No Experience Necessary!

    HomeJobFinder • Baileyton, AL
    serp_jobs.filters.remote
    serp_jobs.job_card.part_time
    Remote Opportunity : Link Posting Marketing Rep (No Experience Needed!) Are you self-driven, reliable, and ready to earn from anywhere? We’re looking for motivated individuals to jo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    Entergy • Huntsville, Alabama, USA
    serp_jobs.job_card.full_time
    Work under minimal supervision.Perform all phases of computer clerical support for department to which assigned.Create and maintain files records reports maps charts etc. Ability to operate standard...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Part-Time Speech Therapist

    Part-Time Speech Therapist

    Lincoln Health System • Fayetteville, TN, US
    serp_jobs.job_card.part_time
    Seeking an experienced Speech Therapist for a.Schedule : Monday – Friday, day shift, no weekends, rotating days.Preferred experience includes home visits. Fayetteville, TN prior to starting.Ben...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Account Executive - College and Career Readiness

    Account Executive - College and Career Readiness

    Savvas Learning • Huntsville, AL, United States
    serp_jobs.job_card.full_time
    Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.Recognized as an ind...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    CSS, Inc • Huntsville, AL, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    CSS is seeking a dedicated Administrative Assistant to support the smooth and efficient operation of daily office and administrative functions. We are a diverse team of collaborators, doers, and pro...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Business Support Assistant

    Business Support Assistant

    Keller Executive Search • Huntsville, AL, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Administrative Coordinator in Huntsville, AL

    Administrative Coordinator in Huntsville, AL

    IronMountain Solutions Inc • Huntsville, AL, United States
    serp_jobs.job_card.full_time
    Administrative Coordinator in Huntsville, AL.This position is located at the IMS Corporate office in Huntsville, AL.This role is part of a team that requires a demonstrable sense of urgency while w...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant Sr

    Administrative Assistant Sr

    Blue Origin • Huntsville, AL, United States
    serp_jobs.job_card.permanent
    Applications will be accepted on an ongoing basis until the requisition is closed.At Blue Origin, we envision millions of people living and working in space for the benefit of Earth.We're working t...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Assistant Project Manager

    Assistant Project Manager

    Comfort Systems USA Mid South • Huntsville, AL, US
    serp_jobs.job_card.full_time
    About Comfort Systems USA Mid South : .Comfort Systems USA Mid South is a leading mechanical services company specializing in heating, ventilation, air conditioning, and plumbing services for commerc...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Director (Behavioral Health)

    Executive Director (Behavioral Health)

    Pasadena Villa Outpatient • Huntsville, AL, US
    serp_jobs.job_card.full_time
    Why You Will Love Working With Us!.At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized cli...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Remote Executive Secretaries and Executive Administrative Assistants - AI Trainer ($45-$80 per hour)

    Remote Executive Secretaries and Executive Administrative Assistants - AI Trainer ($45-$80 per hour)

    Mercor • Madison, Alabama, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    Mercor is recruiting • •Executive Secretaries and Executive Administrative Assistants who work in Educational Services Sector • • as independent contractors working on a research project • •for one of ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Account Executive US Army

    Account Executive US Army

    Appian Corporation • Huntsville, Alabama, USA
    serp_jobs.job_card.full_time
    We set high standards and live up to them ensuring that everything we do is done with care and quality.We approach every challenge with ambition and commitment holding ourselves and each other acco...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant III HR Support

    Administrative Assistant III HR Support

    Windham School District • Huntsville, Alabama, USA
    serp_jobs.job_card.full_time
    Job Title : Administrative Assistant III-Support.Retirees of the Texas Teachers Retirement System (TRS) may apply.Consistent with district policy SD-7. Employment of Retirees selected applicants are ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Advertising Account Executive

    Advertising Account Executive

    Spectrum • Huntsville, AL, US
    serp_jobs.job_card.full_time
    This role requires the ability to work lawfully in the U.Are you a results-driven, go-getting sales professional? Do you have an entrepreneurial spirit and take pride in owning your work day? Are y...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Clearance Jobs • Huntsville, AL, US
    serp_jobs.job_card.full_time
    Performing normal office functions such as setting up and maintaining files, maintaining calendars, provide phone coverage, interviewing callers and making proper referrals, arranging and support o...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Somerville, Alabama, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Studio Administrative Coordinator

    Studio Administrative Coordinator

    Smith • Huntsville, Alabama, USA
    serp_jobs.job_card.full_time
    The Studio Administrative Coordinator serves as the front-line receptionist for our studio welcoming clients guests and team members while maintaining a warm and professional atmosphere.This role p...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted