Medical Admin Secretary

Position Description

Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Major / Essential Functions

Assistant to the Chairman

• Includes but not limited to, article & book research, editing and submission of documents, and assisting with lecture material to include PowerPoint, handouts etc.
• Plans the activities of and oversees all academic and administrative support for assigned faculty to include the department chair. To include all admin assistant checklist items, daily monitoring, effective communications, effective training, continuos improvement and successful implantation of policy and processes and demonstrates efficiency in academic and administrative operations.
• Preforms tasks which require advance skills and knowledge in organization, planning interpersonal relations, in-dept knowledge of academic and administrative operations relative to departmental division support.
• Interacts and works closely with the Senior Clinical Departmental Administrator on various tasks / projects.
• Responsible for writing and updating Standard Operation Procedures for area of responsibility.
• Processes leave request and maintain leave spreadsheet. Approve exempt leave reports for Providers.
• Create and maintain personnel and recruiting records for providers. To include working with Faculty Recruitment and Faculty Affairs departments, setting up interviews, placing ads and all new hire / termination task include HR and Brassring.
• Submit various requests as needed. (Pagers, housekeeping, facilities, surplus etc.
• Prepare agenda and minutes for Faculty Meeting and other, meetings as assigned.
• Assist and Maintain Faculty on Call Schedule, Faculty Weekly Schedule, Faculty Holiday Schedule. Process Faculty on call pay EOPS.

Preferred Qualifications

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

High school diploma or equivalent. At least 12 months experience as a Senior Medical Secretary at TTUHSC. OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member :

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.