Executive Assistant

Executive Assistant

We are seeking a polished and proactive Executive Assistant to support the CEO of a leading architecture firm specializing in high-end projects. The ideal candidate will possess outstanding organizational, communication, and problem-solving skills, with experience providing executive-level support in a fast-paced, creative professional environment.

Key Responsibilities :

• Manage complex calendars, coordinate meetings, and schedule domestic and international travel for the CEO.
• Serve as a liaison between the CEO, clients, vendors, staff, and external partners, maintaining professionalism and confidentiality at all times.
• Prepare and edit reports, presentations, and correspondence, often related to client proposals, project timelines, and firm initiatives.
• Organize high-profile events, client meetings, and presentations, including on-site coordination when required.
• Support the CEO in executing firm-wide initiatives, communicating priorities, and ensuring timely follow-up on action items.
• Handle confidential documents and sensitive information with discretion.
• Assist in workflow automation, CRM updates, and process improvements as applicable.
• Prepare expense reports, manage invoices, and help facilitate project billing and financial documentation.
• Monitor and respond to emails and calls on behalf of the CEO, prioritizing and redirecting communication as needed.
• Conduct research and compile briefing materials for meetings, presentations, and client engagements.

Requirements :