Executive Assistant

Job Description

Job Description

We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires exceptional organizational abilities and the ability to manage schedules, communications, and logistical arrangements with the utmost attention to accuracy and discretion. Based in Lauderdale Lakes, Florida, this role offers an opportunity to contribute to key administrative operations while upholding the mission and values of the organization.

Responsibilities :

• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between executives and internal teams, external stakeholders, and third-party contacts.
• Coordinate and prepare board and committee meetings, including recording minutes and maintaining governance records.
• Maintain and oversee confidential files and documentation, ensuring compliance with organizational and legal standards.
• Conduct research, compile data, and create reports to support senior executives in decision-making processes.
• Facilitate licensure applications and credentialing processes, consulting with legal counsel to ensure compliance.
• Arrange travel logistics, such as flight bookings, hotel accommodations, and detailed itineraries for executives and board members.
• Assist in drafting, proofreading, and managing correspondence to ensure clear and precise communication.
• Support special projects and audits by collecting data and generating reports.
• Utilize collaboration tools and software to streamline administrative processes and communication.
• Associate’s degree or equivalent; bachelor’s degree preferred.
• 7-10 years of experience in executive-level support; experience with board governance is highly desirable.
• Bilingual proficiency in English and Spanish, with strong written and verbal communication skills.
• Advanced organizational and time management capabilities, including the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and collaboration tools like Zoom and Teams.
• Ability to make independent decisions and adapt to changing priorities.
• Strong attention to detail, particularly in financial document verification and compliance.
• Experience in healthcare administration or related fields is a plus.