Accounts Payable Clerk

Job Description

Job Description

We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization.

Responsibilities :

• Review and validate vendor invoices and employee reimbursement requests for accuracy.
• Match invoices with purchase orders and address any discrepancies promptly.
• Accurately assign expenses to the correct funds, grants, and departments.
• Prepare and execute weekly payment processes, including checks and electronic transactions.
• Organize and maintain vendor records, ensuring compliance with documentation requirements.
• Reconcile vendor statements and resolve outstanding credits or issues.
• Assist with month-end closing activities, including accounts payable accruals and report generation.
• Provide necessary accounts payable documentation for annual audit preparation.
• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.
• Minimum of 1–3 years of experience in accounts payable, ideally within a non-profit environment.
• Familiarity with fund accounting and grant tracking is advantageous.
• Proficiency in accounting software such as QuickBooks or Sage Intacct, and advanced Microsoft Excel skills.
• Exceptional attention to detail and a commitment to accuracy.
• Strong organizational skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal abilities.
• High school diploma or equivalent is required; an associate’s degree in accounting or a related field is preferred.