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Executive Personal Assistant
Executive Personal AssistantPrideStaff • Downers Grove, IL, US
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Executive Personal Assistant

Executive Personal Assistant

PrideStaff • Downers Grove, IL, US
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  • [job_card.full_time]
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Executive Personal Assistant

PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Personal Assistant for a client in Downers Grove, IL. The ideal candidate will be the first point of contact providing exceptional customer support while also handling various means of correspondences and acting as a liaison.

This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively with daily tasks.

This is a TEMP to HIRE opportunity!

1st Shift : 8am-5pm Monday-Friday

Pay : $70-$90k (heavily dependent on experience)

Key Responsibilities :

  • Manage and maintain complex business and / or personal schedules
  • Act as a gatekeeper, monitoring and controlling access to executive staff
  • Resolve conflicts as they arise, while simultaneously preventing future issues
  • Problem solving, decision-making, discretion, and autonomy
  • Arrange conference calls and meetings, preparing necessary documents and agendas
  • Book and coordinate business travel, accommodations, and transportation
  • Prepare reports, memos, and presentations
  • Meticulous approach to prioritizing tasks and documentation
  • Utilize Microsoft Office and other relevant software
  • Manages filing system and databases; could include expense reports
  • Answer and manage incoming phone calls, take messages, and direct calls accordingly
  • Perform general office tasks, such as filing, scanning, and data entry
  • Handle confidential information with integrity and professionalism
  • Anticipate needs and take initiative to find solutions or complete before being asked

Qualifications :

  • 5-10 years of previous experience as an executive secretary, administrative assistant, or in other related fields.
  • Strong organizational and multitasking abilities.
  • Strong attention to detail.
  • Excellent verbal and written communication skills.
  • Disposition to learn, lead, communicate and collaborate with others.
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
  • Customer-focused with a friendly and professional demeanor
  • Ability to speak Greek, preferred but not required

    • Functional Skills :

  • Read and track Executive's email traffic, flag items for follow-up and use intelligence gleaned from e-mail to better anticipate shifts in priorities and scheduling.
  • Prioritize and ensure that all incoming correspondence, telephone calls and mail requiring action or attention is acted upon in a timely manner.
  • Ability to adapt to and to adopt the preferences of the Executive.
  • Works with Communication & Development Manager on website publishing, social media, postings, updates, and events.
  • Serve as a "funnel" of information for staff and other acquaintances.
  • Clear and effective interpersonal communication skills, including impeccable verbal and written communication skills, exceptional proofreading and editing skills.

    • Reasoning :

  • Results orientation with high expectations for quality and accuracy.
  • Flexibility and willingness to manage new and different tasks.
  • Ability to work in a confidential, professional, and fast paced environment.
  • Ability to work under pressure to meet deadlines.
  • Ability to work independently and know when to seek leadership guidance.
  • Ability to prioritize work with little or no supervision.
  • Demonstrate sound discretion, professional judgement and ethics in decision making.
  • Able to manage and organize conflicting priorities.
  • Approach and support all office activities and members with collaboration and integrity.

    • If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply for today!

  • A resume is REQUIRED to be considered for this opportunity!

    • Compensation / Pay Rate (Up to) : $70,000.00 - $90,000.00

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    Executive Personal Assistant • Downers Grove, IL, US

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