Talent.com
Coordinator, Registration and Collection Management
Coordinator, Registration and Collection ManagementAcademy Of Motion Picture Arts and Sciences • Los Angeles, CA, US
[error_messages.no_longer_accepting]
Coordinator, Registration and Collection Management

Coordinator, Registration and Collection Management

Academy Of Motion Picture Arts and Sciences • Los Angeles, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [job_card.permanent]
  • [filters_job_card.quick_apply]
[job_card.job_description]

Department :

  • Registration and Collection Management Reports to :  Director, Registration and Collection Management Job Type :  Full-time – Regular - Onsite Job Classification :  Hourly (non-exempt) Workplace Location :  Los Angeles – Museum and Pickford Summary / Objective : The Coordinator, Registration and Collection Management will provide administrative and organizational support to the Registration and Collection Management department and the department head.
  • The department includes the areas of collection information, conservation, loans and exhibitions registration, permanent collections, and records management.
  • We are seeking a well-organized, collaborative team member who can anticipate the needs of the department and ensure an efficient work environment.
  • This position is represented by a union.

Essential Functions of the Job :

  • Serve as point person for general inquiries and inter-office communication on behalf of the department.
  • Develop and maintain standard operating procedures and departmental workflows.
  • Assist the department head with budget planning and tracking, ensuring accuracy and efficiency.
  • Coordinate department expense reporting and invoicing; track vendor accounts and order supplies to support collection management and departmental administration.
  • Manage the department calendar, plan department meetings, and assist with project management schedules.
  • Provide administrative support for the department head, including scheduling.
  • Assist with pulling reports and checklists; track conservation, loan, exhibition, and collection statistics; draft correspondence; record meeting minutes; prepare agendas and other requested documents; and maintain a high level of confidentiality across these activities.
  • Ensure office and meeting spaces are prepared for the workday and upcoming meetings.
  • Coordinate cleaning, supply re-stocking, and organization efforts in physical spaces used by the department at the Academy Museum and the Pickford Center.
  • Organize travel arrangements, including airline, car, and hotel reservations for the department, as needed.
  • Manage incoming and outgoing mail for the department.
  • Coordinate tours of the collection spaces for internal and external visitors.
  • Develop departmental team-building activities and assist with special projects and events as needed.

    • Required Competencies :

  • A bachelor’s degree from an accredited college or university is preferred, or relevant experience. 2–3 years of professional experience in a high-level administrative or executive support role.
  • Intermediate experience with Microsoft Office Suite, including Word, Excel, PowerPoint, OneDrive, and Teams.
  • Ability to work effectively and timely on a wide variety of projects concurrently, while remaining receptive to changing priorities.
  • Attention to detail and organizational ability to excel in a fast-paced, dynamic business setting.
  • Ability to establish and maintain effective professional working relationships with colleagues and the ability to best represent the Museum to outside professionals, lenders, donors, and members of the artistic community.
  • A commitment to diversity, equity, accessibility, and inclusion.

    • Preferred Qualifications :

  • 1+ year of experience working within a museum, gallery, archive, or non-profit arts organization is beneficial.
  • Basic experience with Adobe, Airtable, and / or other project management software desired.

    • Physical Demands :

  • Must be able to traverse, remain in a stationary position for periods of time, and climb stairs and ladders.
  • Must be able to move and transport materials weighing up to 30 pounds.

    • Required Vaccination :

  • Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.  Exception :   Medical and religious accommodations approved by the Office of People & Culture.

    • Compensation :

  • The expected salary range for this role is $24.00 - $26.44.
  • The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law.
  • Decisions will be made on a case-by-case basis. @museumLI Powered by JazzHR
    • [job_alerts.create_a_job]

    Registration Coordinator • Los Angeles, CA, US

    [internal_linking.related_jobs]
    Senior Associate – AMLKYC (Fund Administration)

    Senior Associate – AMLKYC (Fund Administration)

    IQ-EQ • Los Angeles, California, USA
    [job_card.full_time]
    Verifies and leads AML / KYC reviews for both investor and investment levels using proprietary software coordinating with onshore and offshore teams to meet client deadlines.Maintains detailed oversi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Interim Director, Oncology

    Interim Director, Oncology

    HCT Healthcare Transformation • Long Beach, CA, US
    [job_card.temporary]
    HCT seeks an experienced professional to serve as the Interim Director, Oncology at outpatient facility in California.Education : BSN degree required, MSN preferred. Experience : 12 years of recent an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Manager, Cancer Registry

    Manager, Cancer Registry

    University of California - Los Angeles Health • Los Angeles, CA, United States
    [job_card.full_time]
    At UCLA Health, our advanced information technology plays a critical role in elevating our overall patient care and delivering positive patient experiences. Your passion and specialized expertise wi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Donor Relations Coordinator-11-001-SC / Carson DHQ (Divisional Headquarters)

    Senior Donor Relations Coordinator-11-001-SC / Carson DHQ (Divisional Headquarters)

    Salvation Army Western Territory • Carson, CA, US
    [job_card.full_time]
    Senior Donor Relations Coordinator.The Senior Donor Relations Coordinator (SDRC) is responsible for implementing and managing administrative and donor engagement activities that support mid-level a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Collections

    Collections

    TradeJobsWorkforce • 90015 Los Angeles, CA, US
    [job_card.full_time]
    Responsible for performing various collection duties on consumer or mortgage accounts in various stages of risk or performance to effectively reduce delinquency, losses and increase recoveries.Area...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CGP - Collections Associate

    CGP - Collections Associate

    Century Group • Los Angeles, CA, United States
    [job_card.full_time]
    Century Group is partnering with a client that is seeking a Collections Associate to join their team.Exact compensation may vary based on skills, experience, and location.Expected starting rate pay...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Collections Assistant Manager, Full-Time, Remote (MA, NH or GA only)

    Collections Assistant Manager, Full-Time, Remote (MA, NH or GA only)

    DCU Opportunities • Long Beach, CA, US
    [filters.remote]
    [job_card.full_time]
    Collections Assistant Manager, Full-Time, Remote (MA, NH or GA Only).The Collections Assistant Manager will provide support to the Collections Manager and / or Director of Collections and direct the ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounting Manager- AR and Collections

    Accounting Manager- AR and Collections

    Peraton • Long Beach, CA, US
    [job_card.full_time]
    Manager Of The Accounts Receivable And Collections.Peraton has an opening for a Manager of the Accounts Receivable and Collections team with responsibilities as follows : . Manage Customer Accounts Re...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Department Coordinator

    Department Coordinator

    California State University • Los Angeles, CA, United States
    [job_card.full_time]
    Applications are currently being accepted to establish a pool of qualified applicants for these positions.Applications will be accepted on a continuing basis through 4 / 30 / 2026.Job No : 550838; 10 / 29...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Inpatient Rehabilitation Facility (IRF) COORD RN

    Inpatient Rehabilitation Facility (IRF) COORD RN

    Dignity Health • Glendale, CA, United States
    [job_card.full_time]
    Job Summary and Responsibilities.Glendale Memorial Hospital is seeking a skilled Inpatient Rehab Facility (IRF) Coordinator to optimize our patient admissions and education.This critical role invol...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Resident Resolutions Coordinator

    Resident Resolutions Coordinator

    AIR Communities • Los Angeles, California, USA
    [job_card.full_time]
    Our Resident Resolutions Team Members pride themselves on the impeccable customer service and problem-solving techniques they provide to enhance the entire experience of current and future resident...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Records Management Specialist II

    Records Management Specialist II

    Contact Government Services • Los Angeles, CA, US
    [job_card.full_time]
    Records Management Specialist II.Los Angeles, CA / San Francisco, CA / Remote / Hybrid.Office Support / Full Time On-Site / On-site. Records Management Specialist II.Employment Type : Full-Time, Mid-...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Coordinator, Member Relations, Global Engagement and Award Administration

    Senior Coordinator, Member Relations, Global Engagement and Award Administration

    Academy of Motion Picture Arts and Sciences • Beverly Hills, CA, United States
    [job_card.full_time]
    Associate Director, Member Relations, Global Outreach and Awards Administration.The Senior Coordinator will provide exceptional administrative and logistical support to the Associate Director, Memb...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Clinical Care Coordinator

    Clinical Care Coordinator

    MASC Medical Recruitment Firm • Long Beach, CA, US
    [job_card.full_time]
    The Clinical Care Coordinator – LTAC Transitions facilitates safe, timely, and well-coordinated transitions of patients from Long-Term Acute Care (LTAC) settings to lower—but medically appropriate—...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Intake Coordinator

    Intake Coordinator

    Los Angeles Christian Health Centers • Los Angeles, California, United States
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    The Intake Coordinator at the Maple Street Campus plays a crucial role in ensuring a smooth and welcoming admission process for individuals accessing harm reduction, medical, and behavioral health ...[show_more]
    [last_updated.last_updated_variable_days]
    Customs Brokerage Coordinator - S3

    Customs Brokerage Coordinator - S3

    FedEx • Gardena, California, US
    [job_card.full_time]
    To provide customers with the highest quality service by providing consistent customer service and resolution in order to ensure timely release and / or inbound or outbound movement of freight / cargo....[show_more]
    [last_updated.last_updated_variable_days]
    Special Assets Collection Officer

    Special Assets Collection Officer

    Jobot • Los Angeles, CA, United States
    [job_card.full_time]
    Special Education Teacher for the 25-26 School Year Opportunity!.This Jobot Consulting Job is hosted by : Robert Reyes.Are you a fit? Easy Apply now by clicking the "Apply" button and sending us yo...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Project Coordinator

    Project Coordinator

    Spectraforce Technologies • Sylmar, CA, United States
    [job_card.full_time]
    Job Title-Project Coordinator • BR : $59.Location : In Person-100 Percent Onsite 15900 Valley View Court Sylmar, CA • Nature of Role : Reviewing Electronic IFU (Instructions for Use) submitted by Writ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]