Job Description
Job Description
Benefits :
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Training & development
The Project Coordinator supports FedVets execution of federal construction projects by providing project coordination, document control, and administrative discipline from award through closeout. Working closely with Project Managers, Quality Control Managers, and internal support teams, this role ensures projects are properly set up after award and that documentation, submittals, material tracking, and billing support are completed accurately and on time, allowing Project Managers to focus on execution, risk management, and delivery while maintaining compliance with federal contract requirements.
Key Responsibilities
Coordinate and track required project submittals from award through constructionSupport pre-construction readiness and award turnover activitiesMaintain accurate, organized, and audit-ready project documentationTrack materials, long-lead items, and procurement documentation and flag risksProvide administrative support for progress billing and subcontractor pay applicationsSupport process improvement and standardization across projectsRole Responsibilities
I. Pre-Construction Phase (Primary Ownership)
Participate in the award turnover meeting with the Project Manager and Estimating departmentVerify that all bid-phase RFIs, addenda, clarifications, and award documents are uploaded and organized in the Dropbox project folderCoordinate with the Project Manager to identify missing or unclear turnover documentationSet up the project in Procore in accordance with company standardsBuild and maintain the Submittal Register from contract specifications and drawingsEstablish and maintain RFI and Submittal logs in ProcorePush general required submittals to appropriate personnel (QCM, SSHO) following NTPTrack long-lead submittals and procurement-related items and notify the Project Manager of risksSupport project kickoff meetings and early scope clarification through RFIsII. Construction Phase (Administrative Support)
Maintain current submittal, RFI, and correspondence logsRoute submittals, RFIs, and correspondence to the Project Manager and QCM for reviewTrack review timelines, resubmittals, and outstanding documentationCoordinate document revisions with subcontractors as directedMaintain organized, audit-ready project recordsTrack material submittals, purchase orders, and delivery statusMaintain visibility of critical and long-lead materials and notify the Project ManagerSupport procurement administration by routing purchase orders and material documentationCollect subcontractor pay applications and compliance documentation and route to the Project ManagerSupport project progress meetings with required documentationIII. Closeout Phase (Administrative Coordination)
Track and coordinate closeout documentation (O&M manuals, warranties, as-builts, training records)Verify closeout documents are complete and organized in ProcoreRoute closeout documentation to the Project Manager and QCMSupport final billing, retention release, and internal archivingAssist with project file turnover and closeout record retentionQualifications
Education :
Bachelors degree in Construction Management, Business, Accounting, or related field preferred
Experience :
35 years of construction project coordination or project controls experience
Procore-based project delivery required
RMS and eCMS experience required
Federal construction experience required (VA, NAVFAC, USACE)
Skills : Procore
Microsoft Excel (intermediate to advanced)
Strong organization and communication skills
Benefits
Medical, Vision, Dental (Company-paid)
401(k) with company match
Education Reimbursement Program (available upon completion of a signed company agreement)
How to Apply
Submit your resume to tatiana.m@fedvet.com, highlighting your experience managing federal construction projects.
FedVet Construction is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.