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Executive Assistant
Executive AssistantA. Pierson Team with Compass • Bellevue, WA, US
Executive Assistant

Executive Assistant

A. Pierson Team with Compass • Bellevue, WA, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate?

We’re seeking a highly organized and detail-oriented Executive Assistant to support a top-producing real estate team. This role combines administrative excellence, client service, marketing creativity, and project management. This person will be a face for our company, helping to represent our buyers and sellers through the full transaction process. You’ll be at the center of our business operations - keeping transactions moving smoothly, ensuring marketing campaigns are executed flawlessly, and creating a world-class experience for clients.

Compensation :

  • Salary Range : $70,000 - $80,000
  • Paid Time Off (PTO)
  • Bonus Opportunities
  • Growth Potential

This is a full-time, in-office position in Bellevue, WA! Applicants must be willing to work in the office 5 days a week.

Compensation :

$70,000 - $80,000 yearly

Responsibilities :

This person's primary responsibilities include, but are not limited to :

  • Manage team calendars (appointments, open houses, project timelines, client anniversaries).
  • Monitor individual and team email for important and time-sensitive matters.
  • Prepare and manage real estate contracts and listing documents.
  • Coordinate DocuSign signatures and ensure NWMLS compliance.
  • Track transaction timelines and documentation.

    • Marketing Systems

  • Maintain and update Compass CRM (client grouping, tagging, activity tracking).
  • Create and manage marketing materials (brochures, flyers, buyer packets, feature sheets).
  • Execute digital campaigns (email, social media, ads) and track performance.
  • Provide insights and home performance reports for clients.
  • Social Media & Website Management.
  • Post weekly content and property / project updates.
  • Film / edit walkthrough videos and engage with accounts to boost visibility.
  • Update website photos and listing details.
  • Pull analytics and engagement reports.
  • Plan and support client and community events.

    • Project & Vendor Management

  • Coordinate vendors, contractors, and inspections.
  • Track timelines, manage repairs, and perform “punch walks” to ensure quality.
  • Order signage, place lockboxes, and manage keys.
  • Prepare listing documents and input properties into NWMLS.
  • Coordinate staging, photography, and marketing collateral.
  • Set up homes for showings and open houses to ensure a welcoming experience.

    • Client Relationship Management

  • Maintain client communications via calls, texts, and emails.
  • Send anniversary cards, closing gifts, and coordinate client appreciation events.
  • Assist with market analysis and provide timely updates to clients.
  • Oversee contract-to-close process, working with title, escrow, vendors, and coordinators.
  • Send receipts / payouts and prepare closing gifts.
  • Handle problem-solving and crisis management when needed.
  • The bottom line : you’re responsible for anything and everything that this Agent could need to do, and helping them get it done.

    • Qualifications :

  • At least 2 years+ experience in supporting an executive at a high level.
  • Real estate industry experience is a plus, but not required.
  • Possesses a proactive attitude : seeks opportunities to support the team and the business by consistently asking, "How else can I assist?"
  • Able and willing to work both evenings and weekends as needed.
  • Strong organizational and time management skills.
  • Keen attention to detail and accuracy.
  • Marketing and design eye (print & digital).
  • Problem-solving mindset with the ability to manage multiple projects at once.
  • Excellent written and verbal communication skills.
  • Preferred Tools & Systems Experience : Google Suite, DocuSign, NWMLS, Compass CRM, Canva / Adobe Creative Suite, Apple OS.

    • About Company

    The A. Pierson Team with Compass has ranked among the top 1% of Realtors for the past 20+ years. As one of the premier real estate groups in the Greater Seattle Area, we are dedicated to providing the finest service available while focusing on clients' best interests every step of the way.

    Our team works with buyers and sellers of all price points and understands the economics of real estate, making our team stand apart from the neighborhood specialists. We understand that every home is unique, so we tailor our listing preparation and marketing programs to reflect the constantly evolving flux of the real estate market. As the industry becomes more sophisticated and challenging every day, we are your professionals who are positioned to stay ahead of the game. Our team fundamentally knows that it is integrity, relationships, and the team of professionals that make transactions successful to the end, earning clients for life.

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