Corporate HR Specialist

About the Position

The HR Specialist is responsible for assessing, planning, and executing projects in support of the Vice President of HR and the broader HR organization. This position will provide support to the staff in all aspects of organization program needs, required deliverables and data maintenance and reporting. The HR Specialist will work with HR leadership on executing changes and/or updates to project tasks, coordinate communications and work cross functionally in the organization to help meet specific objectives. The individual will perform complex and confidential administrative related functions to ensure department operations flow smoothly.

Functions

• Assess, plan and implement special projects under the direction of the HR Vice President.
• Manage and execute organization-specific tasks and projects supporting Recruiting, L&D, Total Rewards and Engagement
• Produce creative written and visual material required for the function (presentations, information guides, instructions/processes/procedures, communications, departmental website)
• Conduct program reporting, project management and data analysis
• With minimal oversight, will update and maintain data, compile reports and summaries of work
• Conduct data analysis and synthesize and/or create reports and spreadsheets in excel based on program needs or program deliverables
• Serve as the project administrator and a technical point-of-contact for assigned project management activities, including but not limited to:
• Project schedules/milestones tracking
• Detailed project budget/ procurement
• Accurately collect, organize, and update project artifacts in centralized repository.
• Serve as the main overall point of contact for background and drug screen provider.
• Support International Sponsorship Program by assisting with documentation and information procurement when we are hiring someone who requires Visa support
• Support Recruiting Panel by helping with scheduling, compiling of feedback forms, assessment support etc.
• Support document updates on company intranet pages for accuracy (all areas of Talent)
• Oversee HR Communications and ensure coordination of necessary information is disseminated effectively within the HR Organization.
• Miscellaneous tasks as assigned by manager.

Qualifications

• Minimum of 2 years’ experience in project management and coordination either through hands on organization experience or through school
• Bachelor’s degree in Human Resources, Organization Development, I/O Psychology or related field required
• HR/payroll systems experience preferred.
• Strong MS Office skills to include Word, Excel, Outlook and PowerPoint as well as data entry and typing ability.
• Excellent communication skills, both verbal and written and speaks effectively before groups of customers or employees of the organization.
• Attention to detail and data accuracy
• Positive attitude; good people skills.
• Must have high level of interpersonal skills to handle sensitive and confidential situations; the position requires demonstrated poise, tact and diplomacy
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions produced manuals and to write routine reports and correspondence.
• Ability to manage small project assignments as necessary.

Competencies

·Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Decision Quality - Making good and timely decisions that keep the organization moving forward.
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

·Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

Travel Requirements

• This position is expected to travel approximately 25% or less.
• A passport is not required, but recommended.

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