Administrative Coordinator 4-Education Administration

About this Job

Office of Juvenile Justice

Swanson Center for Youth-Monroe

4701 South Grand St. Monroe LA 71202

Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive law-abiding citizens. We are seeking a detail-oriented and dependable Administrative Coordinator 4 to support business operations with a focus on property control and asset management. This position plays a critical role in maintaining accurate inventory records coordinating procurement and transfers and ensuring compliance with state property regulations. The ideal candidate will bring strong organizational skills a working knowledge of state systems and a commitment to operational excellence in a mission-driven environment.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES :

• Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
• Acting with Ethics and Integrity : The ability to be consistent honest and a trustworthy steward of State resources.
• Adapting to Change : The ability to adjust plans expectations and behaviors in response to change.
• Exhibiting Social Awareness : The ability to identify and adapt your actions based on the situation and the personality behavior and emotions of others.

Minimum Qualifications

Three years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here

Job Duties and Other Information

Job Duties :

Provide advanced paraprofessional support requiring independent judgment to ensure efficient daily operations within the department.

Perform program-specific administrative tasks in compliance with applicable rules regulations and agency policies.

Serve as a primary liaison between the department and internal / external stakeholders including customers vendors and partner agencies.

Receive review and verify applications or forms for accuracy and policy compliance; identify and resolve discrepancies; and make initial eligibility assessments when appropriate.

Prepare requisitions for supplies and assist with administrative functions such as purchasing property control and safety processes.

Gather information from multiple sources and prepare specialized reports formatted according to departmental standards.

Provide direct administrative support to a manager including maintaining calendars coordinating travel issuing communications and handling administrative matters on their behalf.

Position-Specific Details :

Work Location : This vacancy is located at the Swanson Center for Youth in Monroe Louisiana.

Appointment Type : This is a part-time position

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15 : 587.1 (c).

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact :

Garilyn London

OJJ / Human Resources

In the supplemental questions section applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

If you are contacted for an interview please let us know at that time if you will need special accommodations.

NOTE : Prior to an appointment the selected applicant must take and pass a drug screening test possess a valid Louisiana Drivers License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Required Experience :

IC

Key Skills

Organizational skills,Classroom Experience,Data Collection,Microsoft Publisher,Special Education,Adult Education,Microsoft Powerpoint,Teaching,Curriculum Development,Administrative Experience,Public Speaking,Writing Skills

Employment Type : Full Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 15 - 27