Records Coordinator

Definition

Under direction from the Deputy City Clerk, plans, organizes, directs, and implements the City-wide Records Management Program. Provides technical and functional supervision over staff.

Position Snapshot / A Day in the Life : Join the City Clerk's team and lead the effort to keep government transparent, efficient, and organized. As the Records Coordinator, you'll develop policies, implement new technologies, and ensure compliance with records laws that safeguard the City's history and daily operations. You'll collaborate across departments, train staff, and provide excellent customer service at the front counter assisting residents, employees, and visitors with records requests, claims, and other inquiries. If you're detail-oriented, tech-savvy, and passionate about public service, this is your chance to make a lasting impact on how the City manages and protects its most important information.

Essential Functions

• Develop policies and procedures for the City's Records Management Program.
• Review legislation and coordinate with departments to determine operating, administrative, legal, fiscal, historical, and / or archival value of departmental records.
• Ensure technical compliance with government codes for records retention, dissemination, access, and destruction.
• Analyze and evaluate equipment, technology, and advances relative to records management needs.
• Assist in the preparation of the annual budget.
• Recommend cost-effective fee schedules for services to ensure unit operation is within fiscal limits.
• Conduct studies, surveys, and prepares reports relative to records retention and management.
• Assist in the selection of staff; participate in the training of staff and volunteers; work with employees to correct deficiencies; implement discipline procedures.
• Conduct file searches for specific documents.
• Review records and equipment inventories.
• Serve as a records management source liaison to all City departments.
• Perform a variety of general clerical tasks including ordering, receiving, and distributing Department supplies; operate a variety of records storage equipment and computer programs.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Employee must perform any other tasks or functions deemed necessary to the operations of the employer, and
• Other duties as assigned : This position is always evolving. Therefore, employer reserves the right to modify this job description as necessary.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

Working Conditions : Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard, document imaging, and other standard office equipment. Additionally, the position requires near and far vision when reading correspondence and operating assigned equipment. Acute hearing is required when providing customer service to the public, both in person and via telephone. Employees are frequently required to lift, drag, and push files, paper, and documents weighing up to 50lbs.

Experience and Training Guidelines

A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have knowledge of :

Experience : Three (3) years of progressively responsible experience in the development, creation, implementation, and maintenance of a records management program and system which includes related computerized records access / retrieval and micrographics. Public agency experience is preferred.

Education : Equivalent to the completion of the twelfth grade, supplemented by specialized training in records management.

Licenses and / or Certifications : Possession of, and continuously throughout employment, a valid California Class "C" Driver's License or equivalent.

The City of Fontana has a flexible benefits plan. This plan allows for employees to select benefits based upon their individual needs. Full-time and Classified Part-time employees are eligible for benefits.

Please to view our excellent employee benefit options.

01

What is your highest level of education?

02

Please indicate how much experience you have in development, creation, implementation, and maintenance of a records management program and system which includes related computerized records access / retrieval and micrographics.

03

Please summarize your experience in development, creation, implementation, and / or maintenance of a records management program and system which includes related computerized records access / retrieval and micrographics. This would include names of solutions or programs you have used or currently use.

04

Do you currently possess a valid California Class "C" Driver's License?

Required Question