HR Administrator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Role Objective: Ensure efficiency and accuracy in the HR department by assisting the HR department with complex and specialized administrative tasks including record file creation/maintenance, generating reports, assisting employees, compiling payroll information, etc.

Key Responsibilities:

• Maintain sensitive and confidential information (including employee records, HIPAA / medical data, financial related data, etc.)
• Create, maintain, and preserve employee records ensuring completion and accuracy of details including but not limited to employee contact information, job classification/title, pay rates, policy/handbook acknowledgements, etc.
• Employee onboarding - including initiating: offer letters, background checks, physicals, drug screening, credit checks, payroll onboarding documents, and benefit enrollment.
• Send access creation and termination communications to internal access maintenance team.
• Performs administrative and recordkeeping tasks related to staffing changes, which may include promotions, demotions, resignations, terminations, and extended leaves of absence.
• Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Post job openings, close and refresh job openings, as needed.
• Assist Payroll/Benefits Manager in collecting, verifying, and entering time sheets into payroll system.
• Must be comfortable with being a payroll backup and working with multiple sub entities.
• Conducts or assists with audits and reporting (legally required and per request).
• Assisting as needed with 401k administration.
• Maintain up-to-date job-related knowledge of legal requirements.
• Complete unemployment information-related requests with inquiring state entities.
• Coordinate and attend approved industry-related recruiting events.
• Assist employees with various HR related inquiries and questions.
• Employment verifications.
• Office supply ordering.
• Perform other duties as assigned.

Knowledge/Skill/Ability Requirements:

• Knowledge of payroll processes and willingness to process payroll, required.
• Knowledge of benefits processes, especially self-funded plans, a plus.
• Basic accounting knowledge a plus.
• Deep understanding of data privacy and security protocols, with a history of protecting sensitive information from unauthorized access.
• Occasional travel, up to 5%.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to accuracy and detail.
• Ability to multi-task in a fast-paced environment.

Education/Experience:

• Associate’s degree or equivalent experience required.
• Bachelor's degree preferred.
• 3+ years of Payroll experience preferred.
• 3+ years of HR related experience preferred.
• Prior payroll system transition experience a plus.

Physical Requirements:

• Requires repetitive motion, hearing, talking, grasping, and sitting.
• Workers are required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
• Regularly in an office environment.
• Must be able to lift 25 pounds at times.