Administrative Assistant II

Who We Are

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows.

This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.

Responsibilities

• Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders.
• Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up.
• Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
• Monitor and maintain office supplies inventory, placing orders and managing office equipment maintenance to ensure smooth daily operations.
• Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
• Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making.
• Coordinate meetings, events, and travel logistics, including material preparation, vendor coordination, and on-site setup.
• Provide administrative support for high-level projects, as assigned.
• Act as a point of contact for internal and external stakeholders, including greeting visitors, directing phone calls, and addressing inquiries professionally.
• Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
• Other duties as assigned.

Qualifications

Travel Requirements

may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.

Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

#LI-CS1 #LI-ONSITE

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here