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Office Manager
Office Manager24 Seven Talent • Los Angeles, CA, US
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Office Manager

Office Manager

24 Seven Talent • Los Angeles, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

A well-known apparel and fashion brand is seeking a Facilities Coordinator to support its headquarters and global facilities. This individual will serve as the primary point of contact for all team members and guests, ensuring smooth day-to-day operations within a 200,000+ square-foot facility housing the brand’s factory, warehouse, studio, and corporate offices.

This role offers a great opportunity to learn the inner workings of a leading fashion company, develop administrative and project management skills, and contribute to creating a sustainable, safe, and efficient work environment.

Key Responsibilities

Facility Operations

  • Oversee the maintenance, functionality, and appearance of the facility, ensuring it meets operational and sustainability standards.
  • Serve as the main point of contact for all facilities-related requests, including security, site access, custodial, and building systems.
  • Coordinate with vendors and manage maintenance schedules, service visits, and contracts.
  • Conduct regular site walkthroughs to ensure compliance with health, safety, and cleanliness standards.
  • Develop, update, and implement facility policies and procedures to maintain a well-organized workspace.
  • Review and process invoices and assist with budget tracking and reporting.

Visitor Experience

  • Maintain an inviting and organized reception area.
  • Partner with security to ensure a positive and professional visitor experience.
  • Greet team members, vendors, and guests in a personable and professional manner.
  • Ensure visitor management systems are functioning smoothly and assist with escalations or notifications as needed.

    • Employee Experience

  • Support onboarding by ensuring new hires have access to all facility systems and workspace needs.
  • Manage kitchen service providers and ensure food, beverage, and supply areas are well-stocked.
  • Coordinate event setups (e.g., company meetings, trainings, and team gatherings) with cross-functional departments.
  • Communicate facility updates and information to employees as needed.
  • Manage office supply orders and incoming mail to ensure timely delivery to team members.

    • Retail Facilities Support

  • Provide cross-training and coverage support for retail facilities operations as needed.

    • Qualifications

  • 1+ year of relevant administrative or facilities coordination experience in a fast-paced, creative environment.
  • Strong organizational skills with the ability to multitask and manage competing priorities.
  • Excellent communication and problem-solving skills with a proactive, helpful attitude.
  • Ability to work onsite full-time, Monday through Friday.
  • Proficiency in Google Workspace and Microsoft Office Suite.
  • High attention to detail and a passion for sustainability and operational excellence.
  • Strong customer service mindset and a collaborative approach.
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