Administrative Technician

Job Description

Job Description

We are looking for a highly organized and detail-oriented Administrative Technician to join our team in Juno Beach, Florida. In this long-term contract position, you will provide advanced administrative support to the IT Vice President, ensuring smooth operations and effective communication across the organization. This role requires a proactive individual with exceptional multitasking abilities and a commitment to maintaining confidentiality and professionalism.

Responsibilities :

• Provide comprehensive administrative support to the IT Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Organize and facilitate meetings and events by preparing agendas, handling logistics, and ensuring follow-up on action items.
• Act as a liaison between the executive and both internal and external stakeholders to maintain clear and timely communication.
• Prepare detailed reports, presentations, and spreadsheets to support decision-making and operations.
• Manage expense reporting, purchase orders, and track budgets to ensure accurate financial oversight.
• Handle sensitive and confidential information with discretion and professionalism.
• Document and recommend improvements to processes and procedures to enhance operational efficiency.
• Participate in special projects and provide analytical support as needed.
• Coordinate onboarding activities and provide assistance with staffing and supplier communications.
• Ensure adherence to organizational policies and practices while supervising administrative tasks.
• Minimum of 5 years of relevant administrative experience or a combination of post-secondary education and work experience.
• Associate’s degree is preferred but not required.
• Proficiency in creating presentations, spreadsheets, and analytical reports.
• Strong organizational and planning skills with the ability to manage multiple priorities effectively.
• Excellent communication skills to interact professionally with stakeholders at all levels.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience in managing budgets, expense reports, and purchase orders.
• Familiarity with calendar management, logistics coordination, and executive-level support.