Immersions Program Coordinator

Department Summary

Since 1914 the Charles H. Lundquist College of Business has taught its students the critical skills, they need to think for themselves, to be leaders in a dynamic world, and to make better decisions on behalf of the people and resources they manage. We are a top business school with a unique mission and vision that draws strength from our links to the Pacific Rim and the distinctive qualities of Oregon culture : innovation, sustainability, active lifestyles, financial stewardship, and respect for individuality and diversity within an increasingly global community.

The Office of Advising and Student Experience is a fast-paced, customer-focused office that serves over 4,600 undergraduate pre-business, business, and accounting majors and minors, in addition to 200+ graduate students. This person will be a member of a student services team that has a longstanding reputation for providing excellence in student services. The successful candidate will share in the commitment to meet the needs of students through innovative, high quality, and efficient program delivery. This position requires a strong commitment to serving the needs of students and working collaboratively in a collegial, supportive environment.

Position Summary

The Immersion Program Coordinator plays a vital role in supporting the Professional Edge program’s industry-aligned Immersions. These experiential, project-based programs give students the opportunity to engage directly with employer partners, apply their learning to real-world business challenges, and build the skills and professional capital needed for career success.

This position is responsible for the coordination and delivery of the Professional Edge Immersion program, serving as a central point of contact for both students and industry collaborators. The Immersion Program Coordinator oversees program outreach and recruitment, is responsible for selecting and onboarding participants, maintains regular communication with each cohort, provides support throughout each immersion, and exercises judgment regarding student dismissal when expectations are not met. The coordinator will also play an important role in troubleshooting student group dynamics and supporting participants in meeting the expectations for earning microcredentials. On the industry side, the coordinator manages relationships with partner organizations, facilitates scheduling and logistics for site visits, and helps align partner expectations with student deliverables.

This position also plays a key administrative role in ensuring the success of the program. Responsibilities include managing application systems, coordinating transportation, issuing microcredentials, maintaining Microsoft Teams channels, and supporting program data collection and reporting.

The successful candidate will bring a collaborative, student-centered mindset and strong organizational skills to a fast-paced, dynamic environment. This position reports to the Director of Student Engagement and Experiential Learning and works closely with other team members supporting experiential learning, industry partnerships, and student success initiatives.

In addition, the Immersion Program Coordinator will periodically lead students on site visits to industry partner locations. This may involve securing appropriate transportation, driving a university vehicle, and coordinating schedules that occasionally require early morning or evening hours depending on the location and timing of events. These visits are typically day trips and are planned in collaboration with partner organizations to ensure a safe, meaningful, and well-supported experience for students.

Minimum Requirements

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical / secretarial such as : interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.