Project Coordinator

Job Description

Job Description

Work Arrangement : Hybrid

Agency Interview Type : In person only

Engagement Type : Contract

NOTE : Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered.

Short Description :

The Indiana Office of Technology (IOT) is seeking a highly organized, proactive, relationship-focused and detail-oriented IT Project Coordinator to support the Enterprise Project Management Office (PMO).

Complete Description :

This role is ideal for someone who thrives on communication, enjoys connecting people and information, and takes pride in helping projects move forward smoothly.

As an IT Project Coordinator, youll serve as a key point of contact between IOT, agency partners, vendors, and internal teamsensuring clear communication, timely follow-up, and consistent progress across multiple technology initiatives. Youll play a central role in keeping everyone aligned, informed, and confident in next steps.

Key Responsibilities

• Serve as a liaison between IOT and agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
• Coordinate project activities across teamsscheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
• Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
• Support documentation and reporting, helping maintain accurate project records, updates, and dashboards
• Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
• Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery
• Partner with agencies to manage IOT activities associated with projects with a varying level of complexity.
• Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time.
• Facilitate communication among project stakeholders, including IOT team members, vendors, and agency representatives.