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Traffic Project Coordinator
Traffic Project CoordinatorMoroch • Dallas, TX, United States
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Traffic Project Coordinator

Traffic Project Coordinator

Moroch • Dallas, TX, United States
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Job Summary

The Traffic Project Coordinator is responsible for the coordination and execution of designated business responsibilities for assigned branded account(s). This role will manage and execute specific client-related tasks and will interact directly with Account Management, Creative teams, including Production, Ad Ops, Accounting, and in some instances the clients. They will act as a liaison between internal Moroch departments and the Account Management market lead.

Responsibilities

Process Development & Maintenance

  • Collaborate with Client Operations Team to streamline processes based on client's scope of work
  • Participate in discovery / review sessions with each internal department to identify opportunities for improving current processes.
  • Provide consistent feedback on new and existing processes and procedures.
  • Adopt a proactive approach.

Traffic

  • Work with Account Management lead to obtain direction for creative fulfillment and trafficking from market to market on both local and DMA wide plans
  • Review and input traffic assets by media type into the master Smartsheet documents
  • Coordinate final traffic approval with the appropriate reviewers prior to release of traffic instructions to external vendors
  • Ensure all creative assets are trafficked by the due date as requested by media partners

    • Including but not limited to Broadcast / Site Direct / Programmatic / SEM / Social / OOH

  • Ensure all timelines for traffic are adhered to and flagging any delays in process
  • Manage all Existing Estimate requests for broadcast (if applicable)
  • Work with Business Affairs to ensure T&R (shells, fills, and finished spots) are within cycle

    • Creative Development & Versioning

  • Support coordination of the design and development of local creative assets between Account Management team and internal / external vendors
  • Support coordination of versioning of creative assets after receiving client direction for creative execution
  • Creative assets include, but are not limited to, TV, radio, display, social, OOH, digital video, connected TV, streaming audio, Snapchat, SEM, Direct Mail
  • Assist with opening and managing internal production jobs through ADV and through Basecamp
  • Manage milestones for every internal creative project
  • Manage all client creative revisions on internal projects through Basecamp
  • Ensure all production jobs are on time and within budget
  • Adhere to all timelines for all production jobs and adjust timing as needed
  • Ensure legal approval is received on all production elements, as required by the client
  • Solicit final approval of all creative elements by Account Management Lead
  • Manage and maintain the Smartsheet(s) as developed for each client
  • Distribute the appropriate Smartsheet information to the traffic, broadcast, digital, SEM, and OOH disciplines

    • Communication

  • Maintain open line of communication with the Account Management team on client expectations
  • Participate in Account Management status meetings and client status / communication as requested
  • Maintain open line of communication with internal disciplines to ensure timely and accurate fulfillment of projects
  • Respond to, or acknowledge receipt, requests and emails within the same business day or within 24 hours at most
  • Generate new ideas and provide recommendations on improvement of current Moroch / client processes

    • Financial Management

  • Process Purchase Orders as needed
  • Ensure creative and versioning projects are completed within the approved client budget
  • Individually assign each production invoice to its proper DMA / client
  • Generate all estimates and pre-bills associated with internal production jobs
  • Submit expense reports timely and follow the Moroch travel policies for reimbursement

    • Qualifications

  • Uphold our agency values : Humanity. Diversity. Integrity. Tenacity. Curiosity.
  • Microsoft Office including Word, Excel, PowerPoint, Outlook,
  • Prior experience as an Account Coordinator or within Account Management or Media Planning is preferred.
  • Ability to be trained in the Moroch systems and processes. Including SharePoint, Webvantage, Basecamp, Media Tools, Smartsheets, METS, and Moroch presentation systems and equipment.
  • Ability to define marketing needs, develop ideas, collect data, establish facts, plan meetings & meet deadlines.

    • This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer.

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    Traffic Coordinator • Dallas, TX, United States

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