Program Manager

Job Title

This position is responsible for professional work planning, directing, and coordinating a management support function, or phases of a diversified program such as finance and accounting, budgeting, staff development or training, human resources, purchasing, or similar programs for the Florida Legislature.

Examples Of Work Performed

Responsible for the fiscal year-end process for the Florida Legislature

Prepare financial forms and adjustments from the Department of Financial Services

Act as a liaison with the Department of Financial Services

Prepare the financial statements for the Florida Legislature and share those with the independent auditing firm

Supervise and oversee the annual audit of the Florida Legislature's financial statements with the independent auditing firm and act as a liaison with the firm and any legislative entity and the Department of Financial Services (DFS)

Responsible for providing the Statewide Cost Allocation Plan (SWCAP reports to the Auditor General and the Office of Program Policy Analysis and Governmental Accountability (OPPAGA)

Responsible for auditing, approving, and submitting daily vouchers to the Department of Financial Services and resolving any issues related to voucher posting

Reconciling Departmental FLAIR to Central FLAIR / Administer access control for FLAIR, RDS, Natural Security, Legislative Travel System, SunCom System, and FLAIR-related systems

Responsible for confirming other state agency transfers

File Ethics quarterly and annual financial reports

Prepare financial disclosures, fines, accounts receivables, and accounts payables

Prepare compensated absences

Batch uploads

Establish new accounts in FLAIR- expansion files, title files, object codes

Reconcile petty cash and revolving fund

Process the monthly postage cost distribution

DFS duplicate payments and auto payments

Review and sign sales and use tax returns

Asset Management- all aspects of the FLAIR Property System, including depreciation

Managing the daily, monthly, and annual vouchering process

Back up for the Budget Program Manager

Assist in the Preparation of Finance & Accounting Policies and Procedures

Analyze current procedures for improvement and efficiency

Generate reports in Information Warehouse and other reporting applications and distribute to staff

Serve on team to assist with Florida PALM project readiness, training and implementation

Maintain financial or other administrative records

Monitor budgetary activities, and prepares status reports

Analyze expenditure patterns or administrative practices and may advise Legislators, office directors and managers on financial, human resource, payroll, purchasing or budgetary matters

Perform other related duties as required

Knowledge, Skills, And Abilities

Knowledge of the principles, practices, and procedures of accounting, budgeting, human resources, purchasing, staff development, or training

Knowledge of relevant computer programs

Ability to supervise people

Ability to determine work priorities, assign work, and ensure proper completion of work assignments

Ability to communicate effectively verbally and in writing

Ability to establish and maintain effective working relationships with others

Ability to formulate policies and procedures

Ability to understand and apply related rules, regulations, policies, and procedures

Ability to work independently

Ability to solve problems and make decisions

Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public

Minimum Qualifications

A bachelor's degree from an accredited college or university with major coursework in accounting, business, or public administration, or a related field, and five years of professional experience in accounting, auditing, budgeting, human resources, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or

A master's degree from an accredited college or university in accounting, or possession of a Certified Public Accountant (C.P.A.) A certificate in business or public administration, or a related field, can substitute for one year of the required experience.

Professional experience as described above can substitute on a year-for-year basis for the required college education

Salary : Commensurate with experience.

The Legislature offers a competitive benefits package.

Application Deadline : Open until filled

Accommodation for Disability : If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.