Payroll Coordinator

PAYROLL COORDINATOR

Department : Health - Administration FLSA Status : Non-exempt

Classification / Level : B6 Date Last Reviewed : 10 / 2025

Under the direction of the Finance Director, the Payroll Coordinator manages the receipts and disbursements for numerous Department of Health accounts, assists with printing and supply orders and inventory, tracks invoices and disbursements, and assists with various back-up duties for the Finance Director in their absence.

ESSENTIAL FUNCTIONS :

• Compiles, retrieves, implements and processes bi-weekly payroll for all Health Department employees.
• Responsible for compiling and tracking all data and processes related to paid time off (PTO) and payroll on a daily basis.
• Responsible for the daily monetary deposit processes tabulating, balancing, recording and submitting large sums of cash / checks on a daily basis from all Health Department operational locations. Compiles, implements and processes daily records for retrieval and submits daily collection deposit. Reconciles daily credit card reports and transactions processed by Support Staff and Vital Records staff and submits into electronic workflow for Quietus creation. Reconciles all revenues reported by various banks and entities which handle the incoming funds to the department.
• Responsible for assisting with the tracking, receipting and payments for all department grants and reports as directed to include any billing to financial entities as needed.
• Maintains accurate employee payroll records for each employee. Prints and verifies biweekly payroll reports for accuracy of all employee payroll information and corrects discrepancies when found. Responsible for reviewing benefit time reports in Dayforce to ensure proper deduction and awarding of benefits.
• Notifyall staff when step increases in pay are due to occur. Ensure step increases for all Department of Health staff are appropriately applied in Dayforce.
• Compiles and processes claims for gas and oil, vehicle repair, printing and all other claims received from all Health Department divisions / buildings. Submits claims to the Allen County Auditor's office on a daily basis.
• Reviews and processes all printing orders and submits them in the required electronic print portal for completion. Processes orders and ensures receipt of all general supplies for all buildings on a daily basis.
• Logs, tracks and reports on all electronic claims submitted to the Auditor in Quick Books for department records.
• Responsible for handling any NSF fund notifications received from the Allen County Treasurer's office for permit fee payments and ensures rectification.
• Responsible for maintaining proper function of the Health Department's copiers, fax machines and other equipment. Requests maintenance when needed.
• Performs all other duties as assigned.

REQUIREMENTS :

DIFFICULTY OF WORK :

The Payroll Coordinator has the comprehension of rules and regulations for payroll processing performing work that is moderately complex when compiling, retrieving and processing payroll, daily collection deposits, invoices, claims and purchase orders.

RESPONSIBILITY :

The Payroll Coordinator performs a variety of relatively standardized assignments when processing account records in preparation of the monthly collections report for the Auditor's office. Errors result in loss of time. Some analysis is required when processing monthly claim vouchers for grants and other payments. Completed work is reviewed for compliance with policies and procedures.

PERSONAL WORK RELATIONSHIPS :

The Payroll Coordinator maintains frequent communication with other County employees / departments regarding payroll, claim vouchers, invoices, purchase orders and deposits for the Health Department.

WORKING CONDITIONS :

The Payroll Coordinator works in a standard office environment with the ability to move around freely with some lifting, bending, reaching over head and kneeling.

SUPERVISION : None

LICENSING :

National Incident Management System (NIMS) certification upon employment as required for all public health staff

IMMEDIATE SUPERVISOR :

Finance Director

HOURS :

8 : 00 am - 4 : 30 pm and as needed

EEO CATEGORY : 0806

WORKERS'S COMP CODE :

8810

Please complete the application accurately and thoroughly. A resume is optional. Remember to save and submit your application. If applying for multiple positions, submit a separate application for each one. You'll receive an email confirmation once your application is received. Due to the high volume of applications, further communication will only occur if you're selected for an interview.

We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.