Executive Assistant

Overview

Microsoft Monetization Ads, MSN and Shopping team is seeking for a motivated and proactive Business Administrator to provide exceptional administrative support and customer services to our teams over 100 engineers, along with 2 calendar management for Partner Engineering managers and VP.

The ideal and successful candidate for this role needs to navigate a fast-paced environment, be agile and embrace changes, be able to multi-task, have excellent interpersonal skills, take initiative, demonstrate good judgment, and must maintain a high level of confidentiality. They must be highly competent at setting priorities while executing multiple tasks simultaneously. A successful candidate must build trust through consistent and timely follow-up, with excellent clarity in communication.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.??

Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

Responsibilities

Calendar : Proactively manage the calendar of busy Partner and VP level engineers - making decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time.

Team Support : Provide team support for over 100 FTEs, including headcount management, budget, morale events, distribution group management, onboarding / offboarding and other tasks / projects.

Space : Manage space coordination, new employee setup, and procurement of goods and services including computer equipment, office supplies, reference materials and facility requests.

Communication : Build and maintain good business relationships with executive level and counterpart administrative staff, both internally and externally accommodating differing working styles and perspectives of diverse individuals and groups. Must be assertive and have a high level of integrity and consistently demonstrate a positive can-do attitude with the ability to maintain the confidentiality of sensitive material with tact and professionalism.

Admin Team Building / Support : Work as part of a solid admin team to manage the needs of the overall organization.

Qualifications

Required Qualifications :

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings / events, travel management, and administration work for executive / upper level management.

Other Requirements :

Ability to meet Microsoft, customer and / or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings :

Microsoft Cloud Background Check : This position will be required to pass the Microsoft Cloud background check upon hire / transfer and every two years thereafter.

Preferred Qualifications :

2+ years of experience providing administrative support to a senior executive.

2+ years of experience with executive calendar management

Proficiency with Microsoft Core Office products or related software, including, but not limited to, Word, Excel, Outlook, PowerPoint, OneNote, and OneDrive

Experience in successfully partnering with other Executive Assistants.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here :

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and / or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. ()