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Office Administrator (Bergen County)
Office Administrator (Bergen County)Robert Half • Bergen County, NJ, United States
Office Administrator (Bergen County)

Office Administrator (Bergen County)

Robert Half • Bergen County, NJ, United States
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  • [job_card.full_time]
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Receptionist & Office Administrator

Location : Bergen County, NJ

Company : Growing, Employee-Friendly Cosmetic Company

Salary : $75,000-$80,000

My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President / Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere.

The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills.

Key Responsibilities

Front Desk & Office Operations

  • Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment.
  • Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines.
  • Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination.
  • Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence.
  • Support new hire onboarding by preparing workspaces and coordinating first-day logistics.

Executive Support

  • Provide high-level administrative assistance to the NA President / Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting.
  • Coordinate executive meetings : scheduling, room reservations, prepping agendas, and taking meeting minutes as needed.
  • Handle confidential information with professionalism and absolute discretion.

    • Event & Project Coordination

  • Plan and execute office events from concept to completion, overseeing logistics such as catering, dcor, transportation, and materials.
  • Partner with the Sales team to manage the Sample Room and maintain organization.
  • Support cross-functional teams and collaborate on ad hoc projects as assigned.

    • Technology & Facilities Support

  • Serve as the primary contact with the IT department for administrative / telecommunication issues, troubleshooting, and equipment requests.
  • Act as a liaison between IT and employees to resolve equipment and conferencing issues.
  • Assist with vendor management and basic budgeting or purchasing needs.

    • Qualifications

    Core Competencies

  • Exceptional verbal and written communication skills.
  • Strong organizational and time-management abilities; able to juggle multiple priorities.
  • Proactive problem solver with a resourceful, anticipatory mindset.
  • Warm, approachable, emotionally intelligent; remains calm under pressure.
  • Proven ability to handle sensitive and confidential information.
  • Familiarity with daily office management procedures.

    • Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with calendar management systems and expense reporting tools.
  • General comfort with IT coordination and office technology.

    • Professional Requirements

  • Minimum 2 years of experience in office administration, office management, or executive support.
  • Knowledge of facilities coordination, vendor management, or HR / IT support is a plus.
  • Basic understanding of budgeting and purchasing.

    • Education

  • High school diploma or equivalent required; college degree preferred.
  • Ability to work onsite in Saddle Brook, NJ five days per week.
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    Office Administrator • Bergen County, NJ, United States

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