Administrative Assistant

We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations.

Key Responsibilities

Administrative & Office Management

Serve as primary point of contact for general office needs, supplies, and vendor relationships.

Assist leadership team with scheduling, meeting coordination, and document preparation.

Support company events, internal communications, and special projects.

Ensure smooth day-to-day office operations and foster a professional environment.

Accounting Support

Manage Accounts Receivable (AR) : track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants / clients as needed.

Manage Accounts Payable (AP) : process invoices, issue payments, maintain vendor records, and reconcile accounts.

Assist with preparation of monthly, quarterly, and annual financial reports.

Maintain accurate digital and physical records for all accounting functions.

Property Management Support

Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration.

Assist with scheduling property inspections, vendor coordination, and maintenance requests.

Track property-related expenses and help prepare operating budgets.

Monitor compliance with lease terms and company policies.

Some travel is required for property showings, leasing, inspections and training.

Qualifications

Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field).

3+ years of administrative experience.

Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus.

Strong organizational and time management skills, with ability to manage multiple priorities.

Excellent communication and interpersonal skills, with attention to detail and accuracy.

High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information.

Interest in growing within real estate and / or property management

Ability to thrive within a fast-paced, small-company environment

What We Offer

Competitive salary and performance-based bonus opportunities.

Health benefits.

Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company.

Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.