Library Program Administrator

Job Title :

Library Program Administrator

Division :

Library Automation Technology

Union : N / A

Location :

300 S Second St, Springfield, IL - Sangamon County

Salary :

$6,019 to $12,453 monthly – commensurate with experience

Benefits : Overview

Performs highly responsible professional and administrative librarian work in the administration, direction, and evaluation of the Government Documents program and the Illinois Digital Archives (IDA) within the Illinois State Library.

Duties and Responsibilities

Plans, organizes, administers, and evaluates the activities of the Government Documents program and IDA. Develops and implements depositing procedures for physical and digital government documents and IDA, and evaluates public access to these collections. Provides professional library and consulting services to government agencies, libraries, auditors, and library systems related to the access to and the repository of State and Federal documents.

Supervises, reviews, and evaluates assigned staff, programs, services, and budget in Government Documents, including the Electronic Documents of Illinois, Illinois Digital Archives, Federal Depository Library Program, and participation in the Illinois Digital Heritage Hub. Executes personnel activities and develops budget proposals for area of responsibility.

Coordinates and conducts outreach to State Agencies to promote the deposit of digital and physical State documents as required by Illinois statute. Knowledge of and ability to instruct staff in compliance with Federal ADA Requirements for digital State documents accessible in the Electronic Documents of Illinois.

Advise ISL Administration on best practices for digital access and storage for digital library initiatives funded by or underway on behalf of the ISL; may coordinate the monitoring of grants of Federal and State monies related to government documents or digital initiatives.

Represents the Illinois State Library at conferences and to library boards, library trustees, library directors, Illinois Government Depository Council, or other groups or organizations.

Performs other duties as required or assigned.

Education and Experience

Requires knowledge, skill and mental development equivalent to completion of a master’s degree in library science, preferably from an institution accredited by the American Library Association, and five years of professional managerial librarian experience in a variety of library programs.

Knowledge, Skills and Abilities

Requires thorough knowledge of professional library principles, methods, materials and practices, especially as they relate to program administration.

Requires thorough knowledge of inter‑library systems, library automation techniques and library development theory.

Requires thorough knowledge of library materials and their value to the library.

Requires thorough knowledge of physical and operational needs of libraries.

Requires ability to direct and coordinate library development and database functions as they relate to libraries.

Requires ability to interpret library policies, objectives and statutes to library boards, trustees, and directors and private and public groups.

Requires ability to administer and direct high‑level professional staff activities.

Requires ability to analyze technical reports and to draw conclusions on which to base administrative decisions.

Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Requires travel – may include nights & weekends.

Requires the ability to lift and carry up to 25 lbs., push / pull up to 50 lbs.

Application Process

Please visit to apply by completing the online application; you may also upload a resume or other attachments as needed.

Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.

Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non‑job‑related medical condition or disability.

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