Administrative Manager, Radio-Television-Film, Moody College of Communication

Job Posting Title :

Administrative Manager, Radio-Television-Film, Moody College of Communication

Hiring Department :

Department of Radio-Television-Film

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : Purpose

This position will provide administrative oversight of the Radio-Television-Film department working with various departments across Moody College to accomplish objectives and support the needs of students.

ResponsibilitiesDepartment Administration

This position is responsible for overseeing the day-to-day operations and overall workflow of department business. Including ensuring compliance with policies, procedures and systems and maintaining department leadership and staff updated on any changes. Directly supervises department staff. Establish priorities, procedures, and deadlines. Sets work schedules and reviews work priorities for staff. Evaluates progress and overall work performance. Coordinates the overall human resource function for the department. Provides administrative stability and leadership to the Director, Faculty, Staff, and Students by balancing the sound use of independent judgment with appropriate consultation. In addition, this position is expected to attend weekly leadership meetings with the Department Chair and other leadership, lead weekly administrative staff meetings and schedule and provide agendas for departmental and budget council meetings. The administrative manager is expected to assist the Chair and department leadership with reports, projects, issues, and initiatives, inform the Chair of deadlines, ongoing processes, and departmental updates and provide administrative stability and leadership. Attend regular meetings with college leadership, liaise with various offices across campus and serve on college committees as requested.

Financial Management

This position is expected to manage and collaborate with department leadership regarding all department budget and resource allocation. This includes participating in the planning of academic undergrad and graduate courses each semester and manage it within instructional budget limits and projections to maximize undergraduate student credit hours and other university, college, and unit priorities. This position will also supervise all scholarship programs in conjunction with departmental staff, development, undergraduate education and graduate studies.

Faculty Affairs

Serves as front-line coordinator and advisor to faculty concerning promotion process and works with the Director, School's Budget Council, and Dean's Office to assemble dossiers and ensure compliance with all procedures and requirements. Initiates and coordinates preparation of materials for mid-tenure and post-tenure reviews. Attend and participate in School, College and University meetings, training, events. Coordinate faculty annual evaluations, reports, comprehensive periodic reviews, third-year reviews, committee assignments, commencement assignments, peer teaching reviews, and teaching award nomination packets. This position is responsible for managing all aspects of the faculty recruitment and onboarding process, including collecting and processing all documents necessary for faculty hires and maintaining professional track faculty contracts. This position is also responsible for managing all aspects of the faculty life cycle including but limited to, course releases, leave requests and summer compensation.

Human Resources

This position is responsible for coordinating with Moody HR and UT HR teams with all aspects of the staff and student employment life cycle. This includes recruiting, hiring, and onboarding of faculty, staff and students. This position is expected to collaborate with UT HR and Moody HR regarding employee relations and performance management. This position will act as the timekeeper for RTF faculty, staff and students and collaborating with Moody HR regarding absence and leave requests.

Other duties as assigned

Required Qualifications

Bachelor's degree and five years of responsible level experience in program management and coordination of programs, or Master's degree and three years of above experience. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Ability to meet overlapping deadlines. Demonstrated strong organizational skills. General financial and budgeting knowledge. Excellent interpersonal, oral communication, and writing skills. Demonstrated analytical, problem-solving and critical thinking skills. Demonstrated ability to perform work independently. Experience supporting faculty and staff.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

The ideal candidate should be innovative, skilled at anticipating changing priorities, a self-starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents / customers. Experience with

• DEFINE and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural and academic structure as well as knowledge of resources. Experience with university's HR policies and procedures, including faculty affairs.

Salary Range

$72,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.