Bid Manager
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What You Can Expect From Us - We know that great work starts with feeling valued. That's why we've benchmarked all our roles against local market rates and why you'll always see salary details in our job postings. We believe in transparency, and we want you to feel confident that your next move aligns with your expectations.
About the Role
The Bid Manager is the engine behind the proposal process - driving execution, maintaining momentum, and ensuring every element stays aligned from kickoff through submission. This role owns the proposal timeline, manages resources and task flow, and steers cross-functional collaboration to meet deadlines with precision. Bid Managers partner closely with Proposal Writers, who shape the narrative and craft client focused messaging. Together, they combine structure and storytelling to produce proposals that are compliant, strategic, and compelling. Success in this role requires the ability to manage multiple proposals at once (often at different stages) while staying organized, curious, and adaptable. The Bid Manager must be comfortable learning a complex industry, asking questions to build knowledge, and working independently to fill gaps and move work forward. While the primary focus is on coordination and communication, the Bid Manager may occasionally lead a full proposal effort during peak workloads. This flexibility allows the team to scale effectively and ensures all proposals benefit from diverse strengths and shared ownership. This is a full-time, permanent position with flexible hours MondayFriday. While the role can be performed remotely, occasional travel may be required.
Role Responsibilities
Project & Workflow Management
- Develop and maintain the overall proposal project plan, timelines, and deliverables.
- Coordinate kick-off meetings, strategy sessions, reviews, and QC checkpoints.
- Track proposal pipeline, submission status, win / loss feedback, and reporting metrics.
- Manage multiple concurrent bids, each with their own timelines, requirements, and stakeholders.
- May independently manage a full proposal lifecycle (e.g., planning, writing, submission) when needed to support bandwidth across the team.
Process & Compliance Oversight
Utilize proposal tools and automation systems (e.g., RFP software, AI content tools).Maintain version control and brand compliance for deliverables.Ensure RFP requirements and compliance matrices are captured and met.Monitor adherence to process governance, document standards, and timelines.Team & Stakeholder Coordination
Distribute proposal forms and templates to SMEs and support the development of content when needed.Collaborate closely with Proposal Writers to ensure they have the timeline, context, inputs, and SME insights needed to craft strategic, client-focused responses.Serve as a central point of contact for scheduling and coordination.Support Proposal Writers by conducting reviews (e.g., early-stage redlines) to check for compliance and strategic positioning.Communication & Information Flow
Review past proposal submissions, client background, and competitor positioningand bring forward relevant insights to help Proposal Writers craft strategically aligned, client-aware responses.Take detailed, organized notes during meetings and interviews, ensuring all action items and inputs are accurately captured.Conduct SME interviews and gather technical information with professionalism and clarity.Communicate clearly and conciselyparticularly in written formwhen requesting content, confirming timelines, or escalating issues.Translate proposal status and needs into brief, effective updates for leadership and contributors.Provide early feedback on draft responses, ensuring we are answering the question fully, persuasively, and in alignment with the client's needs and our value proposition.Proactive in seeking clarity and context - comfortable asking questions and learning continuously to improve proposal inputs and overall understanding of the company offering and industry.Knowledge, Skills and Experience Requirements
Education & Experience
Bachelor's degree in Business, Communications, Project Management, or a related field preferred. Extensive proposal coordination or proposal development experience may be considered in lieu of a formal degree.Minimum 5 years of experience working in proposals, with at least 3 years managing full proposal lifecycles, including coordination, stakeholder collaboration, and oversight of end-to-end processes.Demonstrated curiosity and commitment to learning a complex industry - comfortable asking questions and self-directing knowledge growth over time.Technical & Analytical Skills
Proficiency with proposal automation tools and project management platforms (e.g., SharePoint, SmartSheet, Proposal Management systems).Strong organizational and prioritization skills with ability to manage multiple moving parts.Comfortable using AI tools to streamline work, enhance content quality, and improve team efficiencywithout needing to be told to.Proactively seeks ways to integrate AI and automation into daily workflows to drive smarter, faster execution.Communication & Collaboration
Excellent written and verbal communication skills, including the ability to write clear, actionable emails and status updates.Skilled in interviewing SMEs and distilling technical details into actionable inputs for writers.Strong active listening skills with the ability to take comprehensive meeting notes and follow through on action items.Comfortable leading meetings, presenting updates, and diplomatically chasing down outstanding tasks.Tailors messages to fit the audience - striking the right balance between brevity and context, especially when stakeholders are unfamiliar with the bid or short on time.Proactive in seeking clarity and context. Being comfortable asking questions and learning continuously to improve proposal inputs and overall understanding.Project Management & Adaptability
Proven ability to execute projects on deadline in a fast-paced environment.Comfortable navigating ambiguity, shifting priorities, and time-sensitive deliverables.Takes initiative to solve problems and keep momentum - doesn't wait for direction or rely on others to step in.Acts with ownership and urgency, especially when things get messy, unclear, or off-track.Benefits & Culture
Alongside a competitive salary, we offer a comprehensive benefits package designed to support your well-being, your future, and your sense of purpose :
Retirement Benefits : 401(k), pension, or country-specific retirement plans with employer contributionsGenerous Time Off : Enhanced paid time off / annual leave policiesHealth & Wellbeing Coverage : Medical insurance tailored to your region, plus :US : Dental, vision, life, and short-term disability insuranceUK : Medical cashback plan including dental, vision, and income protectionFlexible Spending Accounts (US)Employee Assistance Program (EAP) : Confidential support whenever you need itWork-Life Balance : We understand life happens outside of work, and we fully support flexibilityWellness Culture : Regular global wellness initiatives to help you stay healthy and inspiredFuture Planning : Tools and support to help you grow personally and professionallyGiving Back : Enjoy a Volunteer Day each year and opportunities to support our communities and industryAt PSI, we're more than just a workplace - we're a global team driven by shared values and real impact. If you're ready to be part of a company that's committed to your growth and well-being, we'd love to hear from you. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
