Workplace Coordinator

Job Description

Job Description

We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.

Responsibilities :

• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.
• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.
• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.
• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.
• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.
• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.
• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.
• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.
• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.
• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
• Proven experience in a workplace coordination, facilities, or receptionist role.
• Strong customer service skills with a focus on creating a positive and detail-oriented environment.
• Ability to handle event planning and logistics, including coordinating room setups, AV equipment, and catering services.
• Proficiency in administrative tasks such as scheduling, inventory management, and reporting.
• Excellent communication and interpersonal skills to interact effectively with employees, vendors, and guests.
• Capability to manage multiple priorities and adapt to changing demands in a fast-paced environment.
• Familiarity with vendor relations and building maintenance processes.
• Strong organizational skills and attention to detail to ensure seamless operations.