Life Science Project Manager

Visions Management Job Description

Title: Life Science Project Manager

About Visions

Founded in 2007, Visions Management set out to reimagine the client experience with move management, space planning & FFE services. Since then, weve built a diverse team of experts united by creativity, adaptability, and a passion for delivering seamless solutions.

Over the years, our services have expanded to include embedded workplace services alongside our relocation and project management offerings, allowing us to partner more deeply with clients and support them in creating workplaces that are efficient, resilient and people-focused.

Recognized for our growth and workplace culture, we are proud to be a 3x Inc. 5000 honoree, named among the North Bay Business Journals Best Places to Work, recognized by the San Francisco Business Times as one of the Fastest Growing
Companies, and the recipient of an EcoVadis Silver Medal for our commitment to sustainability, ethical business practices, and social responsibility.

At Visions, diversity isnt just a value but a driver of innovation and impact. We believe unique perspectives strengthen our team and allow us to better serve our clients. As a family-first company, we foster a culture of growth, education, and collaboration, inspiring our people to learn, lead and bring big ideas to life.

We are excited to learn more about you.

About Visions

Visions Management began in 2007 with the goal of reimagining the experience of move management, space planning and FF&E services for our clients. To meet this goal, we built a diverse team of experts from varied backgrounds. Visons is a Certified Women Business Enterprise, Small Business, San Francisco Local Business Enterprise, and EcoVadis Bronze Medalist (Universal Sustainability Award).

We are dedicated to fostering a diverse and inclusive environment and believe that diversity drives innovation and creativity, making us stronger as a team. We actively seek unique perspectives and experiences, understanding that they enrich our work and help us better serve our clients. We believe company culture is key to the professional and personal growth of our employees. Visions Management is committed to inspiring our people as a family first company offering an environment that promotes continued education, training, coaching, creativity and bringing ideas to life.

We look forward to learning about you!

About the Team

The Life Sciences team provides specialized relocation services to clients in the Bio-Tech, Pharma, Education and Healthcare industries. Our decades of experience with projects in clinical and research environments are critical to support our clients with complex, detailed, and specialized projects. We are proud ambassadors of Visions Management and embrace our role representing Visions commitment to our client first approach.

About the Role

In the role of Project Manager, Life Sciences, you will manage key laboratory and healthcare relocation projects from programming and planning through execution and closeout. This position requires strong knowledge of lab equipment and environments, as well as the ability to effectively communicate with scientists, lab managers, end users, and vendors. The Project Manager oversees scope, schedule, budget, and vendor coordination while ensuring all project activities align with Visions best practices and client-first philosophy.

Candidates for this role are expected to demonstrate strong organizational and technical skills, manage projects independently, and collaborate with internal and external stakeholders to ensure success.

Position Goals

• Successfully plan and manage life sciences relocations of varying size and complexity
• Contribute as a key member of the Life Sciences team in scope, fee, and schedule development
• Work with the team to develop new avenues of revenue for the Life Sciences vertical
• Ensure client satisfaction and alignment with Visions client-first approach
• Execute all move management activities in accordance with Visions processes and standards
• Enhance best practices and ensure compliance with KPIs
• Accurately manage project data, budgets, and reporting
• Support both professional and personal growth through project experience
• Meet assigned financial targets

Responsibilities

• Work with the Executive Team to prepare project fee proposals and scope documents
• Act as a primary point of contact between Visions Management and the client
• Manage all aspects of contracts including fee negotiation, scheduling, inventory, RFP development, oversight, and closeout
• Lead and participate in planning meetings with clients, contractors, and key stakeholders
• Host move/planning-related project meetings and ensure goals are met
• Develop and implement project plans, budgets, and schedules through collaboration with stakeholders
• Prepare and update status reports, trackers, invoices, and documentation for due diligence
• Consult with stakeholders on lab space planning, equipment specifications, and relocation requirements
• Prepare space plans utilizing Bluebeam or AutoCAD
• Oversee vendor coordination (movers, riggers, furniture, technology, etc.) to ensure compliance with standards
• Proactively manage project-related issues to keep projects on scope and on budget
• Ensure project documentation is complete at initiation, execution, and closeout
• Promote Visions Managements services to prospective clients
• Adhere to Visions policies, including time & expense reporting, ethics, and business practices

Technology Proficiencies

• Microsoft Office Suite with strong Excel and Project skills
• Smartsheet
• Google Workspace
• AutoCAD 2020 and Bluebeam

Requirements

• 5+ years of experience working in clinical or research environments in a project management role
• Advanced knowledge of architectural planning and design processes, construction documentation, and code requirements
• Expert knowledge of laboratory industry benchmarking, space planning, equipment programming, and utilities coordination
• Experience working with end users to develop process flows, adjacencies, and planning for laboratory environments
• Strong technical knowledge to guide discussions on lab space and equipment requirements
• Excellent written and verbal communication skills
• Highly organized with strong analytical and problem-solving skills
• Strong interpersonal skills with the ability to engage executive-level clients and colleagues
• Ability to multi-task and work independently or as part of a team
• Flexibility with work hours, including nights and weekends, and ability to travel frequently to project sites throughout the Bay Area
• Ability to perform physical tasks associated with inventory management, including standing, walking, and handling equipment
• Ability to safely lift and carry up to 50 lbs. as required during project activities

Qualifications/Skills

• Stellar organizational skills with attention to detail
• Strong analytical and problem-solving abilities
• Familiarity with architectural drawings, furniture, and space planning concepts
• Ability to manage budgets, timelines, and vendors effectively
• Professional presence and interpersonal skills to build confidence with clients