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Clinical Administrative Assistant
Clinical Administrative AssistantPolaris Healthcare • Spring Valley, New York
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Clinical Administrative Assistant

Clinical Administrative Assistant

Polaris Healthcare • Spring Valley, New York
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REPORTS TO : Chief Clinical Officer

JOB SUMMARY :

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will be responsible for providing overall administrative support to the

leadership team. The Administrative Assistant will help with the day-to-day logistical, clerical, and

administrative functions of the organization. The role will also require data gathering and running of

reports from various databases.

DUTIES AND RESPONSIBILITIES :

  • Provide administrative support to Chief Clinical Officer and Director of Nursing on a daily basis,

as well as other members of the leadership team, as needed

  • Day to day logistics to include but not limited to maintaining calendars, scheduling meetings,

    • creating agendas, and taking / transcribing / distributing meeting minutes

    o Track action items

    o Schedule follow up

  • Collect, review and summarize weekly reports. Provide information to specified members of

    • leadership and / or follow up with nurses directly as needed

    o Regional Assessment Nurse Weekly Report

    o Lead Nurse Weekly Report

    o Therapy Program (via CHHA) Weekly Report

  • Participate in Weekly Phone calls and follow up as needed
  • Work with DON and CMAs (Case Manager Assistant) in each home to ensure all assessments,

    • recertifications and supervisions are scheduled for Lead Nurse and Regional Assessment Nurses

  • Other duties, as assigned

    • QUALIFICATIONS :

  • High School diploma or GED required; associated degree preferred
  • Prior experience in healthcare strongly preferred
  • Prior experience or familiarity with Assisted Living Facilities preferred
  • Strong working knowledge of Microsoft Office Suite with emphasis on advance Excel skills
  • Excellent written communication and interpersonal skills required. Ability to interact

    • professionally and pas

  • ive y with all levels of staff within the organization is key
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