Administrative Assistant

Requisition ID : 178485

Job Level : Entry Level

Home District / Group : Continental Fire & Alarm District

Department : Business Management

Market : Building

Employment Type : Full Time

Position Overview

Continental Fire Sprinkler Company is seeking an Administrative Assistant to join our team. At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.

District Overview

Continental Fire Sprinkler Company, a subsidiary of Kiewit Corporation, is a turnkey fire protection contractor that has been operating since 1971. We offer comprehensive fire protection services across the United States including consultation, design, installation, maintenance, testing and inspections. With our talented team of people and extensive resources, we can successfully handle all aspects of fire protection.

Location

This position is based out of our Omaha, NE office.

Responsibilities

Customer service by greeting and routing any walk-in traffic

Customer service by answering and routing phone calls to the appropriate individuals or departments

Receiving, distributing and sending outgoing mail on a daily basis

Receiving, distributing and sending out packages via USPS, UPS, FedEx, etc. on a daily basis

Routing messages through the electronic fax system to the appropriate individuals or departments

Updating and maintaining our shared “outboard” to keep current status, where possible, of our in house staff and scheduled meetings in our conference rooms.

Potential for support to our preconstruction / estimating team through setting up project files for our pursuits

Potential for support to our Service Department by creating invoices in our ERP software

Other duties as assigned

Qualifications

High School diploma or equivalent and above

Two to three (2 to 3) years of administrative experience, preferably in the construction industry, but not required

Ability to multi-task and perform detail-oriented work

Ability to work Monday – Friday, 730 a.m. to 430 p.m.

Proficiency in Microsoft Office programs as well as web-based applications, Bluebeam, Adobe products.

Ability to work independently : Take directive on a project and then proceed to completion, using a high level of initiative and independent action.

Ability to work as a part of a team : Establish and maintain effective, professional relationships with employees in all departments and be proactive in solving project issues.

Ability to display and maintain a positive attitude in a customer-focused environment. Must possess strong organizational skills, with ability to prioritize daily responsibilities.

Must be very detail oriented, with ability to coordinate, organize, and follow up on various projects simultaneously and without direct instruction.

Must possess strong verbal and written communication skills.

Other Requirements :

Regular, reliable attendance

Work productively and meet deadlines timely

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.