Budget Analyst

Budget Analyst

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. The Budget Division is responsible for providing fiscal guidance to all divisions of SBS. The Budget team is responsible for monitoring, reporting, and facilitating the agency's budget. The team is responsible for working with program teams, oversight agencies, and other fiscal teams to ensure funding allocations are correctly applied to their intended use.

The Budget Unit seeks to hire a Budget Analyst to analyze and implement the agency's budget and revenue activities. This position will report to the Budget Director and requires some degree of independent judgement and decision-making. The Analyst's responsibilities include, but are not limited to :

• Work closely with members of the Budget Unit to ensure that all agency and division goals and policies are identified and met.
• Review and analyze the agency's expense and revenue budget and make recommendations for planning and corrective actions, with the goal of minimizing end of year surpluses and avoiding deficits.
• Conduct analyses on program efficiencies in the use of financial resources and make recommendations with the purpose of enhancing efficiency and increasing productivity.
• Work with budget staff, HR, Procurement and Accounts payable unit to track expenditures.
• Forecast expenditures and perform financial analysis as needed, including monthly, quarterly & year-end projections and projections for the coming out years.
• Implement all financial operations and transactions for both personnel and non-personnel activity, including the development and preparation of strategic budget and spending plans, compliance policies and procedures, etc.
• Manage financial records to support decision-making and the ability to produce records for review during internal and external audits.
• Process Financial Plan and Budget plan reconciliation & variance reports.
• Analyze and process Monthly Spending Plan, Monthly Variance and Monthly Headcount reports in FMS.
• Reconcile budget and headcount from various data systems; analyze budgetary and funding issues and make recommendations to executive management.
• Review all purchase requests (OTPS) for Program and Admin, apply to pertinent Budget.
• Process budget modifications for OTPS and PS as needed.
• Complete job responsibilities in a professional manner, resolving requests and providing assistance to staff in all levels of agency.
• Perform special projects and other duties as assigned.

Minimum Qualifications : A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or a baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas : working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning / administration, labor market research, economic planning, social services program planning / evaluation, or fiscal management; or in a related area. An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above. A combination of education and / or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Preferred Skills : The selected individual should be self-motivated and will be expected to exercise a level of administrative discretion in their work. The successful candidate will possess the following skills : superior organizational skills and thorough attention to detail, strong written and oral communications skills, experience in data gathering, qualitative and quantitative research and analysis, expert level experience with Microsoft Office Suite Programs, exceptional proficiency in Microsoft Excel & Access pivot tables, VLOOKUP, sum if functions, familiarity managing and manipulating data sets, ability to work within cross organizational multi-disciplinary teams, ability to balance deadline-driven projects, knowledge and experience with the City of New York budget process preferred : OTPS and PS, Payroll, Financial Management System (FMS2 & 3), FMS / 2 Business Object Reporting and FMS / 3, Info Advantage, Crystal reporting, HHS Accelerator, PASSPort, CHRMS & NYCAPS.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.