Administrative Assistant

About Us :

Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management / trucking services. Under new leadership since 2023, we're combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, we're focused on excellence at every step-from job site to back office-rooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core.

We're on a mission to grow to three locations and $100M in revenue within the next decade-and we're looking for someone to help us scale with intention and integrity.

About the Role :

We're looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. You'll be the glue that holds key admin functions together-handling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.

Responsibilities :

• Serve as the first point of contact for internal and external communications
• Schedule and coordinate meetings, travel, and calendars for leadership
• Assist in document preparation, project tracking, and office management
• Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
• Help implement new systems and workflows as part of our modernization effort
• Maintain digital filing systems and ensure data integrity
• Track and follow up on tasks and priorities for the ownership team
• Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
• Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
• Support vendor coordination and waste management / trucking service scheduling as needed

What We're Looking For :

Bonus Points For :

Why Join Us :