Executive Assistant

Job Description

Pay range $70,000 - $75,000

This position performs high level administrative and support duties for the Office of Decision Support senior leadership. The Executive Assistant provides skilled and confidential support and serves as a liaison for the office with other executive offices, colleges, and departments across the university. The position supports all units and functions of the office, with the primary expectation to core needs of the unit and senior leadership.

Responsibilities

• Maintains calendars and schedules as requested. Schedules, arranges, and prioritizes meetings, conferences and special events including room reservations, management and set up. Coordinates development and distribution of agenda and materials for meetings and presentations, as requested.
• Provide administrative support for Office of Decision Support units and functions beyond the core support needs (e.g., USF Data Governance, USF Data Administration, ODS access provisioning audit tracking, equipment tracking).
• With guidance from senior leadership, organizes, gathers, researches, develops and compiles data required for use at meetings, special events, etc. Prepares presentation materials, composes and / or prepares correspondence, as requested.
• Serve as liaison with HR and Business & Finance support and shared services to ensure appropriate HR and business activities required for office operations are being addressed.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications :

SB 1310 : Substitution of Work Experience for Postsecondary Education Requirements

(d) Seven years of direct experience for a professional degree; or

(e) Nine years of direct experience for a doctoral degree

Preferred Qualifications :

Please note that visa sponsorship is NOT available for this position.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application / interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.