Health Services Program Manager

Changing Lives Shaping The Future

SUMMARY

The Residential Health Services Program Manager is a critical team member monitoring the overall medical coordination of individuals with intellectual and developmental disabilities. This role provides support to the interdisciplinary team in the areas of file management, administrative and operational functions and serves as a liaison to the medical community. Works closely with internal and external partners to support the medical needs of clients in the company's care.

This role is specifically intended to provide direct support to the Washington supported living program. "Supported living" means instruction, support, and services provided by service providers to clients living in homes that are owned, rented, or leased by the client or their legal representative. This role falls into the category of client services which means instruction and support services that service providers are responsible to provide as identified in the client's individual support plan. "Individual instruction and support plan" means a plan developed by the service provider and the client.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work collaboratively with the WA Residential Director to ensure our clients are receiving a good quality of service and their needs are met.
• Develop and maintain expert knowledge of regulatory requirements pertaining to medical needs, guidelines, laws, etc. in the supported living field.
• Re-train DSP's as needed when medical errors occur or trends are noted.
• Communicate with the Nurse Delegation Team, DDA and medical professionals regarding individual care, including written and verbal correspondence.
• Manage Nurse Delegation by ensuring clients requiring delegated tasks are scheduled for required visits, documentation is received and up to date and that ample qualified staff are delegated to complete delegated tasks.
• Maintain medical records as required by regulatory guidelines.
• Report suspicions of abuse / neglect / exploitation per guidelines.
• Complete and remain current in First Aid, CPR, Therapeutic Options, Infection
• Control and Bloodborne Pathogens Training.
• Monitor health needs, including medications, special diets, and notify supervisors of any outstanding needs.
• Attend Supervisor meetings, chaired by the WA Residential Director to review medical matters pertaining to the facilities / clients as requested.
• Provide Lift and Transfer assistance training (may include non-ambulatory individuals) requiring ability to bear and maneuver up to 50 or more pounds of unbalanced weight.
• Work with the WA Residential Director to respond to corrective action in regards to medical compliance within required time frames.
• Ensure that each facility has the needed medical documentation and forms
• Ensures each facility has updated and relevant medical and medication protocols and provides staff training as needed.
• Regularly review on-site medications and medical documentation.
• Upload medical documentation into client files within one week of completion
• Communicate with Client Guardians and Case Managers as needed regarding medical appointments, medication changes and needed procedures.
• Work with the WA Compliance Director to ensure we are in compliance with all required dates : Medical appointments, consent forms, etc.
• Checks in cycle medications. Record and implement medication changes in the facilities.
• Coordinate with supervisors to ensure medical appointments are being completed and that medical documentation is being completed properly.
• Attends appointments as needed for new client PCP set up, mental health or behavioral needs
• Enter scheduled client appointments into tracking systems.
• Attend medical appointments as needed for clients with high medical needs.
• Scan appointment information to third parties as requested.
• Coordinate with the WA Compliance Director to conduct one full medical QA monthly for each facility.
• Provide disciplinary action with staff and program supervisors as needed for documentation, cleanliness of homes and overall compliance in regards to medical concerns.
• Set up new client pharmacy agreements, personal care supplies, medical appointments, dental appointments and mental and / or behavioral health appointments.
• Records and maintains client information such as personal data in databases and files.
• Schedule nurse delegation for staff identified as needing it by Program
• Supervisors. Ensure proper documentation for nurse delegation is completed and on-site.
• Monitor required dates for upcoming medical appointments, care plans and consents.
• Create and modify documentation forms for clients as needed for medical tracking

Review medical documentation to ensure follow ups are scheduled and treatment plans are completed prior to filing in client retention.

Review client plans for accuracy regarding medications, medical support needs and hygiene support needs

PREFERRED SKILLS

WORK ENVIRONMENT

EDUCATION AND / OR EXPERIENCE

Certified Medical Assistant License and 1-year field experience (or)

Licensed Practical Nurse and 1-year field experienceTwo years specialized training emphasizing Social Services, at least three years’ experience working within a business, social services, or educational setting.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and / or abilities necessary to perform each duty proficiently. Continued employment remains on an “at-will” basis.

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