Subcontracting Specialist

Job Posting

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Primary Purpose

The Subcontracting Specialist is responsible for managing / scheduling subcontracts and analyzing sales records using administrative expertise and contract-management skills.

Essential Functions

Create a positive customer / vendor support experience and build strong relationships through problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers / vendors with a professional attitude

Ensure subcontractors are abiding by contract terms

Convert quotes into a billable order

Obtain required approvals prior to issuing Purchase Orders

Issue Purchase Orders for preferred sub-contractor

Review all sub-contractor invoices prior to release to bill

Audit orders for all necessary info to ensure release to the bill without error

Ensure margin is being achieved for all work performed

Aid in the creation of a preferred vendor listing for all locations

Provide daily reporting on open sub-contracted orders

Keep clear communication between Account Managers, Accounts Payables, and Sub-Contracted Vendors

Work with Sales Team, Sub-Contracted Vendor(s), and Accounts Payables in researching questionable invoices, service documentation, proof of service(s) rendered, audit of site checks, and / or system errors

Receive, review, document, and respond to all incoming requests for system research on accounts

Perform other duties as assigned

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

Minimum education level : High school or GED and training or equivalent combination of education and experience.

Minimum years of experience : 2 in general clerical / administrative experience in a fast-paced environment. 1 in 3rd party billing preferred.

Additional knowledge, skills, and abilities :

Excellent written & verbal communication skills; analytical, process-oriented, and ability to focus on details for long periods of time

Proficient in MS Office Suite

Well-developed clerical skills including email / file maintenance

Strong commitment to customer service

Demonstrated ability and desire to learn corporate specific applications, technology, and terminology

Excellent organizational skills and office administration experience

Working knowledge of operating office equipment including copy machine, phone system, etc

Physical Requirements

• Sit while answering phones or reply to emails
• Use hands and fingers to handle, control or feel objects tools or controls
• Repeat the same movements when entering data
• See details of objects that are less than a few feet away
• Speak clearly so listeners can understand
• Understand the speech of another person
• Focus on one source of sound and ignore others
• Hear sounds and recognize the difference between them
• See differences between colors, shades and brightness

Benefits Summary

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits :

Salary Range

$19.34 $27.08 / hour

Pay Transparency Statement

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement

Some positions may require secure site access and / or domestic air travel. All candidates for positions which require secure site access and / or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant drivers license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to : race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.