Program Assistant - Youth and Prevention Services

Program Assistant - Youth And Prevention Services

Position Summary : This position administratively supports the youth services and prevention teams through clerical duties, organization, follow up, coordination, and evaluation.

Essential Duties And Responsibilities :

• Provides administrative support, as requested, under the direction of the Clinical Youth Services Manager, Prevention Manager, and / or Director of Youth Services.
• Works with Managers and Director to develop and maintain daily coordination of clinical referrals and prevention programming, by maintaining associated spreadsheets, logs, calendars and social media.
• Administrative clinical duties within EHR including data entry, opening charts, coordinating referrals and running reports.
• Works collaboratively with Quality Improvement, Medical Records and Billing and Finance Departments as needed to gather data, track expenditures, ensure adherence to procedures, and compliance with outcomes.
• Takes, composes and distributes minutes for department and committee meetings as assigned.
• Copies and collates documents, supplies, meetings, training materials, and event packets.
• Maintains departmental calendars, correspondence, celebrations, and cleaning routines.
• Assists with preparation of onsite and virtual trainings (registration, follow-up evaluation, etc.) and conferences such as Northland Youth Leadership Summits, Northland Prevention Conference, Legislative Forum, and documentary screenings.
• Gathers resources (deliver if needed) requested for area events / resource fairs and help to staff and coordinate events.
• Assist with coordination and organization of youth Holiday drive.
• Demonstrates professional conduct and courtesy to peers, consumers and community as a representative of Beacon.
• Other duties and / or responsibilities may be assigned by supervisor.

Minimum Qualifications :

Education / Certifications :

Experience Required :

Required Knowledge :

Skills / Abilities :