Grants Coordinator

Grant Coordinator

Coordinates grant-related activities including reviewing applications, preparing documents for Town Council approval, implementing grants and grant related programs, conducting required grant reporting, and assisting departments in seeking and applying for grant funding. Works independently under the general direction of the Assistant Director of Budget and Strategy.

Examples of duties include administering and coordinating grant programs throughout the full grant lifecycle, including application submission and review, approval, implementation, reporting, close-out activities, and maintenance of an inventory of all grants received and administered by the Town. Coordinates with the appropriate Town personnel and external agencies to ensure the proper implementation of grant-funded projects; properly reports progress to funding agencies.

Trains and provides guidance and resources for staff concerning grant opportunities; assists staff in preparing grant applications for approval and submittal. Conducts fiscal and program monitoring and provides technical assistance to Town Departments for grants that are awarded. Investigates and responds to any complaints received about grant activities. Administers the Residential Rehabilitation Program under Community Development Block Grant regulations. Liaisons with grantor agencies and maintains a working knowledge of grantor rules, regulations, and statutory requirements; ensures compliance with all federal and state requirements. Coordinates annual and long-term strategic planning and performance reporting for Community Development Block Grant activities. Serves as the Town liaison for community coalitions and roundtables as related to grants. Manages the Community Support program including the application process, funding evaluation, monitoring and distribution of funds. Oversees the Town's Home Improvement Incentive Program, including processing applications for approval, communicating with applicants, and managing applicant payments. Participate in the budget process to identify opportunities for future grant funding, fostering alignment between organizational needs and external resources. Assists in reviewing, evaluating, and preparing requests for funds (decision packages) as it pertains to grant funded projects. Assist in reviewing and validating budget documents to ensure accuracy and consistency prior to finalization and publication. Lead and support special projects as assigned, ensuring timely execution, cross-department collaboration, and alignment with organizational goals. Adheres to departmental, personnel, and safety policies and procedures. Performs other duties as assigned.

Minimum qualifications include a High School Diploma or General Equivalency Diploma (GED) and a Bachelor's degree in Public Administration, Public Policy, Finance, Accounting, Business Administration, or a closely related field and two years of experience in grant coordination or administration; or equivalent combination of education, work experience, and specialized training is required.

Physical abilities include the ability to see, read, speak clearly and concisely, talk, hear, and write. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Desired qualifications include experience in municipal grant coordination, knowledge of grant writing principles and governmental finance procedures, ability to think critically and understand complex laws and regulations, ability to maintain a variety of accounting records and reports and compile, calculate, and analyze necessary data for the completion of fiscal reports, advanced proficiency in Microsoft Office, particularly Excel, including complex formulas, data analysis, and reporting, ability to perform in an independent manner under the direction of an administrative supervisor, ability to exercise good judgment, make competent decisions, handle multiple projects, prioritize and organize work assignments, meet deadlines, work well under pressure, and communicate courteously and effectively with others. May work evenings and weekends, as needed.

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