Administrative Assistant - Mining

Job Details

Job Location

Hiller Phoenix - Phoenix, AZ

Description

The Hiller Companies, LLC has an immediate opening for Administrative Assistant - Mining. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary : The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions. This position encompasses a wide range of clerical, organizational, and support tasks essential to the smooth operation of the office environment. The Administrative Assistant contributes significantly to the overall productivity and effectiveness of the business by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management.

Work Location : This position will be located in our Phoenix, AZ, office, supporting our West Coast mining operations.

Key Responsibilities :

• Manage day-to-day office operations for the mine site (phone, mail, supplies, vendor coordination).
• Maintain mining site calendars and schedule meetings & safety trainings.
• Prepare, format and distribute Hiller Mining correspondence, memos and meeting minutes.
• Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts).
• Coordinate travel for field staff as needed
• Support simple data entry and maintain dashboards / spreadsheets used by site leadership.
• Identify administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences; cross-train on critical tasks.
• Other duties as assigned by management.

Qualifications

What we are looking for :

Physical Requirements :

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values : Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including :

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.